NHS Scotland
252584 Personal Assistant to Director of Pharmacy
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Personal Assistant to Director of Pharmacy
We are looking for our new Personal Assistant to our Director of Pharmacy – could it be you? This post provides vital support for our Director of Pharmacy and the wider corporate pharmacy team at NHS Dumfries and Galloway.
Requirements
You should be able to demonstrate that you have proven and comprehensive secretarial and administrative abilities and possess excellent communication and interpersonal skills. You should have a good work ethos, be organised, and be proficient in problem solving. You will be used to working on your own initiative and fully understand the importance of handling confidential material sensitively. You will be able to work with competing priorities alongside a variety of stakeholders whilst keeping a calm demeanour.
Knowledge of NHS policies, procedures and structures and experience in use of relevant electronic systems is an advantage but not essential. Some of the key responsibilities include:
- Efficient diary management
- Liaising with a range of colleagues from within and external to the organisation
- Organising meetings and generating and distributing associated paperwork
- Ensuring deadlines are met
- Dealing with Freedom of Information requests
- Overseeing document databases
- Facilitating timely reviews and updates
You will need to be experienced and proficient in the use of all Microsoft packages. You will need to be flexible, reliable, trustworthy, and enthusiastic and manage an extensive workload effectively with minimal guidance.
Job Details
If you like the idea of a varied role where you can make a big difference to both patients and the whole organisation, we would love you to come and join our small but enthusiastic expert team.
- Hours: Full time at 36 hours per week, working Monday to Friday
- Location: Dumfries at Mountainhall Treatment Centre, however flexible working is possible
- Working Arrangements: The post is advertised as full time however part time and job share working would be considered
Application Process
If you would like further information, please contact Nikki Holmes, Director of Pharmacy - nikki.holmes@nhs.scot
If you require a Work Visa, please check to see if you and the vacancy you are applying for are eligible by visiting the Home Office website: https://www.gov.uk/check-uk-visa
Additional Information
To find out more about working with NHS Dumfries and Galloway and for an insight into our friendly, beautiful corner of Scotland please visit our Work With Us web pages https://www.nhsdg.co.uk/workwithus/
- Application Process: https://www.careers.nhs.scot/how-to-apply/application-process/
- Correspondence Method: Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately. Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates.
- Jobtrain Support: Please contact Jobtrain Candidate Support Hub - https://jobseekersupport.jobtrain.co.uk/support/home for advice and support with any system issues.
- Accessing Jobtrain: Users may experience issues if accessing Jobtrain via mobile phone, we recommend using a computer, laptop or tablet.
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Important Notices
- Artificial Intelligence (AI): Tools like ChatGPT or Copilot can be helpful when planning or preparing your application—but your responses must be written by you. Be authentic: Your application should genuinely reflect your own skills, experience, and motivations. Use AI appropriately: It’s fine to use AI for inspiration or to check spelling and grammar, but it shouldn’t write your answers for you. Why this matters: Applications that appear to rely on AI-generated content may be withdrawn. By applying, you confirm that your answers are based on your personal knowledge and achievements. Tip: Think of AI as a support tool, not a replacement. We want to understand you, not an AI-generated version of you.
- CVs: DO NOT upload a CV as this will not be used for shortlisting purposes.
- Assessment Form: Within the application you are required to answer three questions giving you the opportunity to fully evidence why you are the ideal person for the job. Please ensure these statements are written by yourself and are unique to you. This section times out after 30 minutes. A tip is to build your reply on a Word document and copy and paste into Jobtrain. If you exceed the maximum amount of characters it will cut your text at this point, please check your information once copied and pasted.
- Submission: Once you have submitted your application form you will be unable to make any amendments.
- Closing Date: Posts close at midnight on the indicated date however please be aware that a vacancy may close early due to volume of applications, therefore you should not delay in submitting your application.
- Current Staff: If you are a member of staff please ensure you update your Jobtrain profile to reflect that you are employed by NHS Dumfries and Galloway.
- Parking: Staff and patients across Dumfries and Galloway enjoy free, unlimited parking at all our hospital sites.
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Disclosure Scotland
Some of our posts may require you to undergo a criminal records check. Changes as of the 1 April 2025 to the Protection of Vulnerable Groups (PVG) scheme membership now sees more roles requiring PVG that may not have needed this check in the past. If you are successful in this role you will be notified which level of check is required by the recruitment team. If you would like to read more information please visit: Disclosure levels - mygov.scot
Equality and Diversity
NHS Dumfries and Galloway is committed to encouraging equality and diversity among our workforce, and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Dumfries and Galloway welcomes applicants from all sections of the community.
Public Protection
Public protection practice encompasses the recognition and management of risk in order to prevent or reduce harm to children, (including unborn babies), young people and adults. All public protection legislation, and NHS Dumfries and Galloway (NHSDG) policies and guidance are founded on the United Nations Convention on the Rights of the Child and the European Convention on Human Rights, and the principles of these Conventions underpin all NHSDG core business.
Additional Information For International Candidates
Right to Work in the United Kingdom
NHS Dumfries and Galloway has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is without exception granted by the UK Border Agency. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category.
Work Visa
If you require a Work Visa, please check to see if you and the vacancy you are applying for are eligible by visiting the Home Office website: https://www.gov.uk/check-uk-visa
It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or if you require a work visa that the post would be eligible to be sponsored BEFORE submitting your application form. We are unable to provide sponsorship for bank contracts.
United Kingdom Registration
NHS Dumfries & Galloway are unable to support OSCE Training for international nurses for vacancies.
Vacancies requiring professional registration require full United Kingdom registration with the appropriate council (e.g., NMC, HCPC, GMC, GDC etc).
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