ESMS: Erskine Stewart's Melville Schools
ACADEMIC ADMINISTRATOR
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ACADEMIC ADMINISTRATOR
Academic Administrator
Job Reference: schooltalent/TP/30147/2712
Number Of Positions: 2
Contract Type: Full Time Permanent
Salary: £27,049
Location: Edinburgh
Closing Date: 08/07/2026
Department: Administration
Region / Division: ESMS
Job Role: Operational/Professional Services
The Role
Erskine Stewart Melville are currently recruiting for two Academic Administrators to join the School Operations Team on a permanent basis.
We welcome applications from candidates seeking either a full-time (1.0 FTE) position or a part-time (0.5 or 0.75 FTE) appointment. Depending on the applicant pool and organisational needs, the role may be filled by one full-time employee and one part-time employee or two part-time employees.
The full-time salary is £27,049, working 36.25 hours per week.
Duties
The purpose of the role is to be responsible for administering the procedures and systems that underpin and facilitate ESM’s academic provision in the Junior School or the Senior School. It will include such duties as:
- Working in partnership with School timetablers so that the relevant data is made available and accessible during and following the timetabling process
- Administration of assessment and reporting processes including all tracking processes
- Compilation and analysis of data to demonstrate patterns and to highlight areas for attention and intervention
The successful candidate must have experience managing a busy and varied workload including email inbox and prioritising workload as required and a basic understanding of CRM databases. Ideally they would have experience of working in a school environment.
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To learn more about this role, please access the job description provided.
Eligibility
ESMS is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. The successful candidate will only be able to take up this role if they can demonstrate an alternative right work in the UK.
Benefits
Employees get access to a range of benefits including:
- Fee remission from Nursery to S6
- Free school lunches
- Free Sports’ Club membership, including access to pool and fitness suites
- 30 days annual holiday leave plus 10 days statutory holiday at Christmas and Easter, when the Schools are closed
- Paid moving house day
- Employer pension contributions of up to 8%
- Death in service benefit
- Family friendly policies, including enhanced maternity leave
- Membership of the ESMS Discount and Benefits Scheme, including a range of discounts at 130,000 retail and entertainment locations
- Employee Assistance Service
- Cycle to work scheme
- Car leasing salary sacrifice scheme
- Annual professional review process
- Regular salary reviews
- Funding towards professional qualifications
Values
We are looking for individuals who can embody and promote ESMS values of Kindness, Confidence, Resilience, Integrity, and Curiosity while role modelling behaviours in line with our school pillars of Ambition, Innovation, and Community.
ESMS is committed to safeguarding and promoting the welfare of children and young people. Applicants must undergo child protection screening, including checks with past employers and Disclosure Scotland.
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All staff working at ESMS have direct access to young people therefore all posts within the school are considered exempt from the Rehabilitation of Offenders Act 1974.
About ESMS
Welcome to the ESMS, a vibrant family of independent schools, set in beautiful grounds in the heart of Edinburgh. We offer a co-educational nursery and junior school, single-sex but closely twinned secondary education, and a co-educational sixth form.
We are a consistently award-winning School, with an educational legacy that stretches back more than 300 years. Our Schools have always been pioneers of rounded education. Children’s education is underpinned by our values: kindness, confidence, resilience, integrity and curiosity. From virtual reality headsets in the classroom to developing one of the first outdoor learning programmes in Scotland, we are always searching for new ways to develop the whole child.
The people that work for us are passionate, pioneering and strive for excellence in everything they do. We value the incredible contributions they make to school life, we invest in their careers and we support their ambitions so that they flourish professionally and personally.
Any enquiries about this position should be directed to recruitment@esms.org.uk
Applications close 12pm Wednesday 8 July.
Attached Documents
- SOT - Academic Administrator job description March 2026.pdf
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