Accounts Payable/Receivable Assistant (“AP/AR Assistant”)

Reports to: Finance Director

Salary & Benefits – £28,000 to £35,000. Hybrid position (min 3 x days per week in London Office). Plus, generous benefits, holiday and flexible office working.

Summary

Responsible for the day-to-day processing of Accounts Payable and Accounts Receivable activities, ensuring accurate and timely financial operations.

Duties/Responsibilities

• Processing payments to contractors on a weekly, fortnightly and monthly basis.
• Responsibility for raising purchase orders and processing supplier invoices.
• Using a selection of different client portals and manual recordings to obtain contractor timesheet information. Capturing and consolidating this data for Invoicing.
• Following up on and chasing missing timesheets with contractors.
• Assisting with Invoicing to clients for permanent and contractor placement using Xero in accordance with terms and requirements set by client.
• Uploading of sales invoice data onto the Invoice Discounting portal and moving available cash into the company Bank Accounts.
• Using our CRM system to manage client & candidate information, job information, deal booking forms and to generate insightful reports.
• Assisting with monthly reconciliations of invoice discounting accounts and bank accounts.
• Resolving client and contractor queries on a periodic basis.
• Processing weekly supplier payments, reconciling Accounts Payable on a periodic basis.
• Processing weekly consultant company expenses.
• Assisting with allocation of receipts from clients within Accounts Receivable.
• Assisting with credit control function and follow up with clients for payments.
• Assisting Financial Director in adhering to audit / compliance requirements with external stakeholders.
• Assisting with the production and maintenance of the Cashflow Forecast.
• Any other ad hoc duties as required.