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Accounts Assistant Apprentice - Level 4
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Role Overview
The successful candidate will ideally have previous experience working in a finance department and be confident using Sage accounting software. This is an excellent opportunity for someone who enjoys taking ownership of the purchase ledger and becoming an integral part of a growing business.
Purchase Ledger
- Process and manage supplier invoices imported into Sage
- Ensure all supplier invoices are coded correctly to the appropriate nominal accounts
- Reconcile supplier statements and resolve any discrepancies promptly
- Investigate invoice queries with suppliers and internal departments
- Maintain accurate supplier records and account information
- Monitor aged creditors and ensure supplier accounts remain up to date
- Prepare supplier payment runs
- Process BACS payments and obtain approval in accordance with company procedures
- Ensure suppliers are paid within agreed payment terms
Nominal Ledger
- Maintain accurate nominal ledger postings
- Ensure expenditure is allocated to the correct cost centres and nominal codes
- Assist with month-end reconciliations
- Support the preparation of management accounts
- Assist with journals where required
- Ensure financial records remain accurate and up to date
Sage Accounting
- Daily use of Sage accounting software
- Maintain accurate financial records
- Ensure imported transactions are checked and reconciled
- Identify and investigate any import issues
Sales Ledger (Cover)
Although this role is primarily purchase ledger focused, you will provide cover for the sales ledger during holidays or periods of absence, including:
- Raising customer invoices
- Allocating customer receipts
- Credit control support
- Chasing overdue accounts where required
- Customer account reconciliations
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Apprenticeship Details
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience. Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Course Contents
- Collate and analyse financial information, and show how that information can be used most effectively to support value creation within an organisation.
- Apply accounting principles and adhere to legislation to ensure records are accurate and compliant with law or company policy when delivering accounting activities, such as the financial accounting of single entities, limited companies or partnerships or management accounting activities for an organisation.
- Apply professional scepticism when undertaking accounting activities to inform and evaluate decision making on the content of true and fair accounts, being alert to conditions that may indicate possible misstatement of financial information due to error or fraud, establishing the facts sensitively and being aware of unconscious bias.
- Interpret financial information for accounting purposes, such as using judgement to determine the correct way to report or account for transaction or undertaking ratio analysis.
- Participate in or support others with quality improvement activities, for example the improvement of personal working practices.
- Use software packages to assist with accounting tasks in line with cyber and data security requirements, using data securely and safely, including backing up data.
- Deliver accounting tasks with a critical eye to transactions and trends, demonstrating a ‘right first time approach’.
- Use workload management principles to plan, organise and prioritise own tasks, and manage time effectively.
- Use accounting information to add value to the organisation through use of data visualisations, analysis and interpretation, and communicate financial information in a way that facilitates understanding for non-finance stakeholders.
- Communicate accounting information through a variety of media to enable key stakeholders to understand what is required, considering the risks and benefits to the organisation of social media and other digital applications.
- Build and maintain collaborative, professional relationships with internal and external stakeholders to deliver accounting tasks, recognising the importance of equality, diversity and inclusion.
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Essential Qualifications
- GCSE in:
- English and Maths (grade 4 or C above)
Desirable Qualifications
- AAT Level 3 in:
- Accountancy (grade Pass)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
About Us
Border Office Supplies & Systems Ltd (BOSS) are a leading provider of office solutions, products and services, and have been operating since 1989. Founded by three directors, the company has set industry benchmarks for its outstanding quality of products, services, and customer service.
Career Growth
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
Could lead to a permanent position for the right candidate.
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