Ashley Kate HR & Finance
Accounts Assistant
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Accounts Assistant
Location: Birmingham (Office Based)
Reports to: Finance Manager
Role Overview
The Accounts Assistant will play a key role in supporting day-to-day transactional finance activities while also acting as a customer-facing point of contact for stock, supplier, and order-related queries. This is a varied role combining Accounts Payable, Accounts Receivable, stock control, supplier liaison, and general customer service, ensuring smooth operational flow across finance and supply chain processes.
Key Responsibilities
Transactional Finance
- Accounts Payable
- Process supplier invoices, match PO/invoices, verify pricing, and prepare payment runs.
- Accounts Receivable
- Raise customer invoices, allocate payments, and follow up on outstanding balances.
- Bank Reconciliations
- Assist with daily/weekly reconciliations across multiple accounts.
- Data Entry
- Maintain accurate financial records, update ledgers, and support month-end tasks.
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Customer Service & Supplier Liaison
- Supplier Communication
- Act as a first point of contact for supplier queries, invoice disputes, and delivery issues.
- Customer Support
- Handle customer enquiries relating to orders, payments, stock availability, and delivery timelines.
- Order Tracking
- Monitor order status, update customers, and resolve issues promptly.
Stock Control & Operational Support
- Stock Monitoring
- Track stock levels, flag shortages, and support replenishment planning.
- Stock Reconciliation
- Assist with periodic stock counts and investigate discrepancies.
- Supplier Orders
- Raise purchase orders, confirm delivery dates, and ensure accurate documentation.
- Inventory Reporting
- Support reporting on stock movements, slow-moving items, and stock accuracy.
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Skills & Experience
- Experience in a transactional finance role (AP/AR).
- Strong customer service or supplier-facing experience.
- Good understanding of stock control or inventory processes.
- Confident communicator with internal teams, suppliers, and customers.
- Strong attention to detail and accuracy in data entry.
- Proficient in Microsoft Office, especially Excel.
Personal Attributes
- Highly organised and able to manage multiple priorities.
- Proactive, solutions-focused, and comfortable working in a fast-paced environment.
- Strong relationship-building skills with suppliers and internal teams.
- Positive attitude and willingness to learn new systems and processes.
- Reliable, trustworthy, and committed to maintaining accurate financial records.
This role does not provide sponsorship.
Interested to find out more? Please reach out to amrit.shoker@ashleykatefinance.com
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