Adderstone
Accounts Assistant/ Finance Administrator
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Accounts Assistant / Finance Administrator
About Us
Adderstone Management Limited is part of Adderstone Group, a diverse property, development, and construction group based in the North East of England. We are seeking a proactive and methodical Accounts Assistant / Finance Administrator to join our Group finance function. The role works primarily in support of our residential property management business, handling the day-to-day accounting and compliance tasks set out below, while also assisting with a range of wider Group finance tasks.
Requirements
- Book-keeping or accounts experience, ideally gained within property, lettings, or a professional services environment (e.g. letting agents, solicitors, or managing agents)
- Knowledge of Alto software desired but not essential
- Competent with Excel
- Organised and methodical
- Comfortable handling a varied workload as part of a small, busy Group finance team
This is a full-time, office-based position (no home working). When the office is busy, there may be a need to answer the telephone and deal with visitors, so good interpersonal skills would be desirable.
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Daily Duties
- Logging rents received from tenants
- Allocating deposits received and uploading to TDS
- Reconciling the client bank account, reviewing the client balances report to ensure nothing is overdrawn
- Chasing overdue rents, following the debt collection process, providing information to professional rental guarantor companies
- Allocating contractor invoices to works orders, raising charges, and paying contractors
- Raising and reviewing landlord statements, processing payment
- Uploading payment batch onto the bank for approval
Monthly Duties
- Run and review agency fee report, format in Excel, and send to Head Office
Quarterly Duties
- Providing Making Tax Digital information to landlords
Annual Duties
- Compiling the information required for the Data Holder Notice and submission to HMRC
- Providing end-of-year tax summaries to landlords
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End of Tenancy (majority of the work in the summer period)
- Collating invoices received from contractors for deductions
- Emailing tenants regarding deductions (property manager resolves disputes), chase agreement responses
- Process deposit returns and ensure TDS closed
- Shut down tenancy on Alto
Other Group Finance Duties
- Processing purchase invoices and staff expenses, and assisting with the purchase and sales ledgers
- Assisting with bank reconciliations across Group bank accounts
- Supporting month-end routines, posting journals, and maintaining accurate records as directed by the finance team
- Assisting with ad hoc reporting, analysis, and other tasks in support of the wider Group finance function
In addition to these tasks, there may be times when you can support the residential property management team during their busy periods.
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