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Accounts & Business Administration Apprentice
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This position offers an excellent opportunity to develop practical business, finance, and customer service skills within a supportive team. Reporting to the Financial Controller, this role will provide support across a range of accounting and administrative functions while working towards a recognized apprenticeship qualification.
We are recruiting for an Accounts & Business Administration Apprentice to join our Administration team.
This is an excellent opportunity to join a small team within a successful family-run SME and gain valuable experience across finance, administration, and customer service functions.
As an Accounts & Business Administration Apprentice, you will support the day-to-day operations of the finance and administration departments, ensuring tasks are completed accurately and efficiently.
Key Responsibilities:
- Vehicle invoicing and administration
- Vehicle taxing and associated documentation
- Processing and reconciling company credit card statements
- Posting and processing fuel card transactions (Allstar Fuel)
- Assisting with credit control activities, including:
- Allocating customer payments
- Monitoring outstanding balances
- Supporting debt collection activities and customer account follow-up
- Purchase ledger administration, including:
- Monitoring supplier invoices
- Scanning and attaching signed invoices to the system
- Maintaining accurate supplier records
- Reception cover as required, including answering telephone calls and greeting visitors
- Monitoring and maintaining the "Invoiced Not Delivered" report.
- Filing, scanning, and maintaining electronic records
- Liaising with internal departments and external suppliers where required
- Supporting continuous improvement of administrative processes
- Providing administrative support to other departments as required
- Carrying out any other ad hoc duties necessary to support the smooth running of the business
Location:
ALEXANDRA PARK
CROSLAND ROAD
HUDDERSFIELD
HD3 3ZA
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
KIRKLEES COLLEGE
Training course
Accounts or finance assistant (level 2)
Understanding apprenticeship levels (opens in new tab)
Course contents
- Record transactional data.
- Use the organization’s standard tools and processes to examine data to identify transactional issues such as, reconciliations and inconsistencies between invoices.
- Recognise and rectify routine errors, escalating as necessary.
- Plan and review accounting and finance tasks.
- Communicate with stakeholders to deliver accurate and timely results, avoiding jargon, using language tailored to the audience and different media methods with an appreciation of the risks and benefits to the business of social media and other digital applications.
- Use finance and accounting software packages to accurately input and manage data to contribute to routine accounting tasks.
- Handle data and digital technology in line with cyber and data security requirements, using data securely and safely, including backing up data.
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The Accounts/Finance Assistant is responsible for assisting the team of accountants with accounting duties. These can vary massively depending on the team structure and size of business.
An Accounts/Finance Assistant’s work could include basic bookkeeping activities, working with sales and purchase ledgers, running calculations to ensure that records and payments are correct, recording of cash and data entry.
Accounts/Finance Assistants can work in almost any sector. Potential employers include corporate businesses, sole traders, partnerships, Public Sector, not-for-profit organisations, and educational institutions. Accounts/Finance Assistants may work in-house for an organisation or they might work for an accountancy firm, bookkeeping practice, Shared Service provider, self-employed, or on behalf of several different clients.
Requirements:
All Accounts/Finance Assistants will demonstrate the following Knowledge, Skills, and Behaviours
Knowledge:
- Accounting systems & processes
- General business
- Understanding your organisation
- Basic accounting
- Ethical standards
Skills:
- Attention to detail
- Communication
- Uses systems and processes
- Personal effectiveness
Behaviour:
- Personal development
- Teamwork
- Customer focus
- Professionalism
We will be delivering the AAT (Association of Accounting Technician) Certificate in Accounting Level 2 as part of this apprenticeship standard. This qualification comprises four mandatory units:
- Introduction to Bookkeeping
- Principles of Bookkeeping Controls
- Principles of Costing
- The Business Environment
The duration of the apprenticeship is 12-15 months; to allow confirmation of successful examination results/re-sits as well as completion of the required End Point Assessment.
The two End Point Assessment methods are:
- Assessment method 1 - knowledge test - integrated
- Assessment method 2 - interview: Structured interview (supported by a portfolio of evidence summary)
Both assessment methods will be conducted and graded by an independent End Point Assessment Organisation.
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The training will be one day per week held at Kirklees College, The Waterfront, Huddersfield on a Friday. The recommended time to complete is 12 to 15 months to allow for confirmation of successful examination results/re-sits.
Requirements:
GCSE in:
- Maths and English (grade C/4 or above)
BTEC in:
- ICT (grade Pass, Merit, or Distinction)
Experience working in:
- Business. Customer Service (grade 6/12 months, ideally)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills:
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Problem solving skills
- Administrative skills
- Number skills
- Analytical skills
- Logical
- Team working
- Initiative
- Patience
- Excellent attendance record
- Excellent Timekeeping
Software:
- Microsoft Office, Word & Excel
Please check travel arrangements before applying.
Kirklees College are screening all candidates on behalf of the organization. You will be contacted by Nichola Barnes via email. Please ensure you follow instructions to meet the eligibility requirements. If you do not make contact with Nichola, unfortunately your application will not proceed. If you would like any information before applying, please call Nichola on 07788 390025.
Engineered to Perform - Built to Last
Trucks you can trust since 1973
Macs Truck Sales Ltd is a bespoke vehicle manufacturer, offering a one-stop shop for national customers. We pride ourselves on the quality of our bespoke vehicles, built and tested in-house to fulfill customer requirements.
https://macstrucks.co.uk/ (opens in new tab)
Benefits:
- Hands-on experience across finance and business administration functions
- Opportunities for personal/professional development
- Opportunity to build a long-term career within a growing family-run business
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
Career Progression:
- The opportunity to build a long-term career within a growing family-run business
- There are progression routes available in accounting and there may be an opportunity to undertake the next level after completion of the AAT Level 2 Apprenticeship
Contact for this apprenticeship:
KIRKLEES COLLEGE
Nichola Barnes
nbarnes@kirkleescollege.ac.uk
01484437054
The reference code for this apprenticeship is VAC2000044076.
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