OCU
Accounts Payable Administrator
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Department: Group Services
Location: Stockport
Description
We are currently seeking a detail-oriented and motivated Accounts Payable Administrator to join our finance team, reporting to the Accounts Payable Manager. The Accounts Payable Administrator will play a crucial role in ensuring the accurate and efficient processing of invoices and payments. The ideal candidate will possess strong numerical skills, attention to detail, and the ability to work effectively in a fast-paced environment.
The ideal candidate will possess strong attention to detail, a thorough understanding of accounts payable processes, and demonstrate reliability, flexibility, initiative, and role model behaviors in the team.
Key Responsibilities
- Manage end-to-end Accounts Payable processing, ensuring compliance with “No PO No Pay” and accurate invoice matching within D365
- Process and approve invoices in line with delegated authority, including handling non-PO invoices and supplier rejections
- Respond to supplier queries promptly, investigating and resolving discrepancies to meet SLAs and KPIs
- Liaise with procurement and internal teams to resolve purchase order and payment issues efficiently
- Oversee weekly payment runs (BACS, CHAPS, Faster Payments) and support cash flow management
- Maintain supplier accounts, ensuring timely processing, reconciliation, and resolution of outstanding balances
- Conduct regular reconciliations, manage unallocated cash, credit balances, and escalate complex issues
- Build strong supplier and stakeholder relationships while driving process improvements and efficiency
- Ensure compliance with VAT, CIS, internal controls, and audit requirements
- Support month-end/year-end activities, reporting, audits, and finance-led projects
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Skills, Knowledge & Expertise
- Strong understanding of Accounts Payable processes and procedures, with proficiency in using accounting software (strong preference for Microsoft Dynamics 365 F&O) and Microsoft Excel.
- Excellent attention to detail and ability to work effectively both independently and as part of a team.
- Excellent organizational and time-management skills.
- Strong problem-solving abilities, with the capacity to identify issues, propose solutions, and drive process improvements.
- Good communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
- Ability to manage multiple priorities and deadlines in a fast-paced environment, with a proactive and solutions-oriented mindset.
- Possess in-depth knowledge of Accounts Payable processes with a comprehensive understanding of the Purchase to Pay (P2P) cycle.
- Willingness to adapt to change and embrace new technologies & processes to enhance productivity and performance.
- Ability to maintain confidentiality and handle sensitive financial information with discretion.
- A proactive attitude and willingness to learn and take on new responsibilities.
- AAT qualification or working towards a relevant qualification would be advantageous.
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To ensure that everyone has a fair opportunity to join our team, please inform us if you require any reasonable adjustments to our recruitment and interview process by emailing recruitment@ocugroup.com.
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