INNOSPEC LIMITED (UK)
Accounts Payable Assistant
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Role Overview
As an Accounts Payable Assistant in a fast-paced international organisation, you will manage a portfolio of suppliers and take ownership of the end-to-end invoice process across the EMEA and ASPAC regions of the organisation.
Responsibilities
- Processing a high volume of supplier invoices accurately and efficiently across SAP S4.
- Verifying approvals, goods receipts, supporting documentation, and complex VAT treatment.
- Managing logistics invoices and supporting the self-billing processes where applicable.
- Monitoring invoice workflows and resolving discrepancies to ensure timely payment.
- Investigating blocked invoices and supplier credit notes and ensuring prompt resolution.
- Maintaining supplier accounts and ensuring payments comply with agreed payment terms.
- Handling supplier queries professionally and building strong working relationships.
- Reconciling supplier statements and resolving disputes in collaboration with Procurement, Finance, and site teams.
- Supporting weekly payment runs and monitoring overdue balances.
- Preparing and analysing month-end balance sheet reconciliations.
- Preparing and posting month-end journals.
- Preparing reports and performance statistics for the Accounts Payable Manager and business controllers including cash forecasts and GRNI reconciliations.
- Identifying opportunities to improve processes, systems, and invoice automation performance.
- Contributing to continuous improvement initiatives across the P2P function.
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Qualifications & Experience
- Minimum GCSE-Level, NVQ Level 3, or equivalent qualification.
- 2–3 years of experience within an Accounts Payable or Finance Administration role.
- Strong understanding of Accounts Payable processes and controls.
- Experience working with ERP systems, preferably SAP.
- Good knowledge of VAT particularly EU cross-border movements and invoice processing requirements.
- Good working knowledge and experience of Microsoft Office, including Excel.
- Excellent communication skills both verbal and written.
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Skills & Competencies
- Strong numerical and analytical skills.
- Excellent attention to detail and accuracy.
- Highly organised with the ability to manage multiple priorities.
- Strong problem-solving mindset.
- Effective communication and stakeholder management skills.
- Ability to work collaboratively across different teams, functions, and cultures.
- Self-motivated, proactive, and capable of working independently.
- Continuous improvement mindset with a focus on efficiency and quality.
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