Michael Page
Accounts Payable assistant
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Accounts Payable Assistant
The Accounts Payable Assistant will play a crucial role in supporting the accounting team by managing invoices, payments, and maintaining accurate financial records. This permanent position in Milton Keynes offers an excellent opportunity to develop your career.
Client Details
The employer is a well-established organisation, known for its strong presence and commitment to delivering professional support to its clients. As part of a mid-sized team, the role offers an engaging work environment in Milton Keynes.
Description
- Process supplier invoices and credit notes accurately and in a timely manner, ensuring all transactions are recorded correctly within the finance system.
- Match invoices to purchase orders and supporting documentation, investigating and resolving discrepancies to maintain accuracy and compliance with company policies.
- Code non-PO invoices correctly and route them for approval in line with delegated authority limits and internal controls.
- Take ownership of invoice processing, ensuring invoices are approved and posted within agreed timescales to support a smooth purchase-to-pay process.
- Process employee expense claims, verifying receipts, coding, approvals and supporting documentation before posting.
- Process and reconcile company credit card and purchasing card transactions, ensuring all expenditure is appropriately supported and accurately coded.
- Monitor AP inboxes and query queues, responding promptly to supplier and internal stakeholder queries while maintaining strong working relationships.
- Reconcile supplier statements and assist with direct debit, card and supplier account reconciliations to ensure outstanding items are identified and resolved.
- Support payment runs and employee reimbursements, ensuring supporting documentation is complete and payments are processed accurately.
- Maintain accurate supplier records and transaction data, ensuring clear audit trails and compliance with financial controls and procedures.
- Assist with month-end accounts payable activities, including cut-off procedures, aged creditor reviews and timely posting of expenses and card transactions.
- Contribute to continuous improvement initiatives by identifying recurring process issues and recommending practical enhancements to increase efficiency and control.
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Profile
A successful Accounts Payable Assistant should have:
- Previous experience in accounts payable, finance administration or a transactional finance role.
- A sound understanding of the purchase-to-pay process, including invoice processing, PO matching, coding, approvals and supplier query resolution.
- Strong attention to detail with the ability to maintain accuracy when working in a high-volume, fast-paced environment.
- Good organisational skills and the ability to prioritise workload effectively to meet deadlines.
- Experience using finance systems alongside basic to intermediate Microsoft Excel skills.
- Excellent communication skills with the confidence to liaise professionally with suppliers, employees and internal stakeholders.
- Experience processing employee expenses, company card transactions or other non-standard spend would be advantageous.
- The ability to identify discrepancies, investigate issues and proactively follow up to ensure timely resolution.
- A collaborative and customer-focused approach with a positive attitude and willingness to learn.
- An understanding of financial controls, audit trail requirements and the importance of accurate record keeping.
- Experience within a shared service centre, B2B services environment or a contract-led business would be beneficial.
- Exposure to Sage Intacct or similar finance systems would be advantageous.
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Job Offer
- A competitive salary ranging from £28,800 to £35,000 per annum.
- Permanent position based in Milton Keynes.
- Commit to 4 days in the Milton Keynes office.
- Opportunities to grow and advance within the business.
- Supportive and professional work environment.
- Additional benefits to be confirmed upon appointment.
If you're ready to take the next step in your accounting and finance career, apply today for the role of Accounts Payable Assistant in Milton Keynes.
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