NHS Property Services Ltd
Accounts Payable Assistant
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At NHS Property Services, our people are at the heart of everything we do. We're committed to creating a workplace where colleagues feel valued, supported, and empowered to make a meaningful impact. As part of our mission to Get, Grow and Keep Great People, we continue to strengthen how we deliver safe, sustainable and financially responsible services across our estate.
We have an exciting opportunity for an Accounts Payable Assistant to join our Finance team on a 6-month fixed-term contract.
About the Role
As part of a strengthening Finance function, you'll play a key role in delivering an efficient, accurate, and customer-focused Accounts Payable service. In this hands-on role, you'll ensure suppliers and contractors are paid correctly and on time, supporting the financial processes that underpin the smooth running of the NHS estate. You'll be involved in the full lifecycle of invoice processing from receipt through to payment while working closely with internal teams and external suppliers to resolve queries and maintain strong financial controls.
Who You Are
You're an organised and detail-focused professional with a strong understanding of Accounts Payable processes. You enjoy working in a fast-paced environment and are confident managing multiple tasks, from processing invoices to reconciling statements and supporting colleagues. You bring a proactive and collaborative approach, ensuring issues are identified and resolved quickly, while maintaining accuracy and delivering a positive experience for both suppliers and internal stakeholders.
Key Responsibilities
- Process invoices accurately and ensure timely payments to suppliers and contractors
- Manage the full lifecycle of invoice processing, resolving queries in line with agreed processes
- Provide clear guidance to stakeholders on Accounts Payable procedures and systems
- Reconcile supplier statements and resolve discrepancies promptly
- Maintain accurate financial records and ensure data integrity across systems
- Work closely with vendor management teams to resolve missing or incorrect payment information
- Support financial reporting and data analysis using Excel
- Assist with administrative tasks to maintain strong financial controls
- Collaborate with the wider Finance team to ensure smooth and efficient operations
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Where you'll be
This is a 6-month fixed-term contract, offering a hybrid working arrangement and based within our North region, with one day per week in Regent House (Thursday). The salary starts from £27,00 per annum.
We understand how important life is outside of work so, as well as a competitive salary we will also offer:
- 27 days annual leave + 8 days bank holiday with the option of buying additional weeks' leave.
- A Smarter Working Policy, empowering you to choose the location of how and where you work according to your daily activities.
- Training and development opportunities, providing opportunities for our colleagues to develop and progress their careers at all levels through our Professional Excellence Framework.
- SMART Pension contribution to which the company will contribute up to 6%
- A range of flexible benefits, including NHS retail discounts and Cycle to Work Scheme.
- We have a great Colleague Assistance Programme and offer support for all areas of life.
An organisation with a purpose…
We are an organisation with a passion for giving back. Putting money back into the NHS, raising £150,000 over 3 years for our charity partner Young Lives vs Cancer, supporting colleagues to volunteer within their local communities, and being committed to creating a sustainable working environment on our pledge to become net zero carbon by 2050. We understand that it's important to feel like the work you do is having a meaningful impact on society, and through our approach to being responsible for business, we make sure that every colleague is given the opportunity to make a difference.
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At NHS Property Services, we're committed to creating an inclusive workplace where everyone can thrive. We welcome applications from disabled people and will make reasonable adjustments throughout the recruitment process and in the workplace to support your needs. If you require any support or adjustments, please let us know - we're here to help.
We celebrate diversity, and we are working hard to create an inclusive environment where people love to work and can fulfil their potential.
We would encourage all applicants to apply as soon as possible as we may close vacancies early should we receive a high number of applications.
Check out more about Life at NHSPS on our LinkedIn page!
Desired Skills and Experience
- Process invoices accurately and ensure timely payments to suppliers and contractors
- Manage the full lifecycle of invoice processing, resolving queries in line with agreed processes
- Provide clear guidance to stakeholders on Accounts Payable procedures and systems
- Reconcile supplier statements and resolve discrepancies promptly
- Maintain accurate financial records and ensure data integrity across systems
- Work closely with vendor management teams to resolve missing or incorrect payment information
- Support financial reporting and data analysis using Excel
- Assist with administrative tasks to maintain strong financial controls
- Collaborate with the wider Finance team to ensure smooth and efficient operations
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