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Accounts Payable Clerk
We are seeking a highly organised and detail-oriented Accounts Payable Clerk to join our client's Finance team on a 20-week temporary assignment. The successful candidate will be responsible for the accurate and timely processing of supplier invoices, resolving invoice queries, supporting month-end activities, and ensuring compliance with company policies and financial controls. The role also provides an opportunity to support Oracle ERP testing and finance transformation initiatives.
Key Responsibilities
Invoice Processing
- Accurately process supplier invoices as they are received, ensuring timely and accurate entry into Oracle Fusion Accounts Payable.
- Match purchase order (PO) invoices against purchase orders and goods receipts.
- Review, code, and process non-purchase order (non-PO) invoices in accordance with company policies and accounting procedures.
- Ensure all invoices comply with internal financial controls and approval requirements.
Supplier & Business Relationship Management
- Liaise with suppliers to resolve invoice queries, obtain missing invoices, and maintain positive supplier relationships.
- Work collaboratively with internal departments to investigate and resolve invoice discrepancies and payment disputes.
- Respond promptly to supplier and internal stakeholder enquiries.
Reconciliations & Month-End Support
- Prepare and reconcile supplier statements, investigating and resolving outstanding items.
- Support month-end close activities by ensuring invoice processing is complete and supporting documentation is available for review.
- Assist in ensuring Accounts Payable deadlines are achieved in accordance with the finance calendar.
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Payments
- Support the Accounts Payable payment process by preparing payment runs in accordance with agreed supplier payment terms.
- Help ensure payments are processed accurately and align with cash flow forecasts and company procedures.
Continuous Improvement
- Assist with identifying opportunities to improve Accounts Payable processes, controls, and efficiencies.
- Contribute to maintaining high standards of accuracy, compliance, and customer service.
Finance Transformation & System Testing
- Support Oracle ERP testing activities as directed by the Accounts Payable Manager and Finance Transformation team.
- Assist with data cleansing activities to support finance transformation and digital projects.
- Participate in system validation and process testing to ensure successful implementation of new functionality.
General
- Undertake any other reasonable duties consistent with the responsibilities of the role.
Required Skills & Experience
Essential
- Experience in an Accounts Payable or Finance Administration role.
- Hands-on experience using Oracle ERP Cloud Fusion Accounts Payable.
- Strong understanding of invoice processing, purchase order matching, and supplier account management.
- Experience processing both PO and non-PO invoices.
- Excellent attention to detail and a high level of accuracy.
- Good organisational and time management skills with the ability to prioritise workload.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Excel and other Microsoft Office applications.
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Desirable
- Previous experience using Basware or another Accounts Payable automation solution.
- Experience supporting ERP implementation or finance transformation projects.
- Experience within a shared services or high-volume transactional finance environment.
Qualifications
- AAT qualification (or working towards) is desirable.
- GCSEs (or equivalent), including Mathematics and English.
- Relevant experience in an Accounts Payable or Finance function will also be considered.
Key Competencies
- Attention to detail
- Accuracy and data quality
- Customer service focus
- Communication and relationship management
- Planning and organisation
- Problem solving
- Teamwork and collaboration
- Accountability
- Continuous improvement mindset
- Adaptability and flexibility
What You'll Bring
You will bring strong Accounts Payable experience, excellent attention to detail, and practical knowledge of Oracle Fusion Accounts Payable. You will be comfortable managing a high volume of invoices, resolving supplier queries, meeting strict deadlines, and supporting finance transformation initiatives through system testing and process improvement. Your proactive approach and commitment to accuracy will help ensure efficient Accounts Payable operations and strong financial controls throughout the organisation.
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