Accounts Payable Assistant

Our client in the rail transportation and leasing industry are looking for a new AP Assistant to join their growing team in London. Reporting into the Finance Manager, this is a key role to join their expanding finance function and take ownership of the invoicing process.

Key Responsibilities

• Process high volumes of supplier invoices accurately and efficiently using Microsoft Dynamics 365 (D365).
• Review, validate, and code invoices, ensuring all documentation is complete and approved before posting.
• Manage invoice uploads and resolve any issues relating to invoice matching, coding, or approvals within D365.
• Process employee expenses and corporate credit card claims through Concur, ensuring compliance with company policies and timely reimbursement.
• Act as the main point of contact for queries relating to Concur expense submissions, providing guidance and resolving discrepancies.
• Reconcile supplier statements and investigate outstanding items or payment queries.
• Prepare and process weekly and fortnightly supplier payment runs.
• Complete daily, weekly, and monthly bank reconciliations.
• Monitor and manage the Accounts Payable inbox, responding promptly to supplier and internal queries.
• Produce vendor ageing and intercompany reports, providing analysis and commentary where required.
• Assist with month-end close activities, including balance sheet reconciliations.
• Support internal and external audit requests by providing accurate financial documentation.
• Maintain accurate financial records and filing systems.
• Work closely with the wider finance team to continuously improve AP processes and controls.
• Provide ad hoc finance support as required.