Job and Person Specification

Job Title: Accounts Payable Clerk

Overall Purpose of Job

To assist with the financial operations of the company by managing and processing invoices. Accurately recording and maintaining financial transactions, ensuring that suppliers are paid on time, and resolving any discrepancies or issues that arise.

Responsible to: Head of Accounts Payable

Working Hours

• 40 hours per week
• Shifts between 8:00am and 6:00pm - Monday to Friday
• Office based with potential to move to 1 day hybrid per week.

About You

Duties

Main Duties and Abilities

• Verifying and reviewing all incoming invoices and credit notes for accuracy, completeness, and adherence to company policies and procedures.
• Match and process high volumes of Stock invoices with purchase orders, Good Receipts, and other supporting documentation.
• Code and process high volumes of Nonstock (Opex) invoices into the accounting system accurately and in a timely manner.
• Send high volumes of invoices to internal stakeholders for approval.
• Collaborate with suppliers and internal stakeholders to resolve invoice discrepancies efficiently and effectively while maintaining positive relationships and adhering to supplier payment terms.
• Reconcile supplier statements monthly, identifying and resolving any discrepancies or errors and ensuring accurate payment of invoices.
• Maintain accurate and up-to-date accounts payable records, including online filing of invoices/credit notes and other related documents for easy retrieval and audit purposes.
• Assist with month-end and year-end closing activities, including preparing and reconciling accounts payable reports and statements.
• Work with the current AP team and management to improve processes and increase efficiency.
• Assist with other accounting tasks and projects as assigned by management.