Role Purpose

To manage the effective administration and implementation of the accounts payable process ensuring all payments have been processed and reconciled

Accounts Payable is the department that handles company costs and expenses. Accuracy is critical, as is the ability to gauge discrepancies.

Role and Responsibilities

• Understand the end-to-end GBS Accounts Payable process
• Ensure a smooth running of the Accounts Payable process
• Develop industry standard reports and deadlines
• Ensure that all invoices are processed correctly on time
• Keep all the Supplier Accounts up to date
• Understand/Manage the weekly Cash Flow report
• Understand and control the Bacs and Manual payment runs for Suppliers
• Ensure the Expenses and Cashcards are processed and paid to agreed timelines
• Create close links with the bank reconciliation and feed any payments made in the business to bank reconciliation process
• Perform the month-end closing process and reconciliation of the ledgers
• Ensure that the corporate credit accounts are processed correctly i.e., spend analyzed and charged to the correct general ledger accounts
• Record all third-party invoices to the correct GL and Cost centers in the ERP system (Unit 4)
• Monitor and control Purchase Orders on a monthly basis.
• Work closely with the supply chain in ensuring invoices are reconciled and recorded timely.
• Ensure all accounts payable queries are dealt with correctly and efficiently
• Ensure the ERP system is understood, and issues or enhancements are escalated to resolution
• Implement and improve processes.
• Ad-hoc accountancy tasks.