Vivienne Westwood
Accounts Payable Supervisor
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ABOUT VIVIENNE WESTWOOD
Vivienne Westwood is one of the most iconic British fashion brands, renowned for its heritage, innovative design, and commitment to culture and activism. We care deeply about our people and the environment, and our core values — Gaia, Quality not Quantity, Activism, Culture & Heritage — guide us daily. If you share our passion for creativity, sustainability, and innovation, we’d love to hear from you.
ABOUT THE ROLE
Vivienne Westwood is looking for an Accounts Payable Supervisor to join the Finance team. This role is responsible for overseeing the end-to-end Accounts Payable function, ensuring accuracy, efficiency, and adherence to company policies while supporting and developing the AP team.
The successful candidate will be based in our Head Office in London and will play a key role in maintaining strong financial controls and supplier relationships.
Overview of the role and responsibilities
KEY RESPONSIBILITIES
- Manage the Accounts Payable department, ensuring the full end-to-end AP processes are being correctly followed.
- Managing high volume, multicurrency invoices on SAP and ensuring they are coded correctly.
- Act as the main point of contact for suppliers, employees, and auditors to address all queries in a timely manner.
- Manage the group Accounts Payable email inbox.
- Reconciling core stock purchase orders against goods received and supplier invoices. Ensuring any surplus is correctly accounted for.
- Closing of completed purchase orders on SAP.
- Monthly reconciliation of supplier and intercompany accounts.
- Provide assistance and oversight of the store and e-commerce sales, making sure these are reconciled monthly.
- Recording bank transactions and performing monthly bank reconciliations.
- Responsible for managing and overseeing the quarterly rent payment process for company-occupied properties, ensuring accuracy, compliance, and timely settlement.
- Controlling the purchasing of products and services from external suppliers through PO number issuing.
- Conduct mid-year and end-of-year reviews for the Accounts Payable department.
- Ensure corporate credit cards are processed correctly every month, ensuring correct coding of each purchase to the correct general ledger account and department.
- Manage staff expenses.
- Setting up and maintaining supplier accounts, ensuring company policy is adhered to.
- Implementation and improvement of current processes.
- Ad-Hoc administrative duties.
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(Please note this is not an exhaustive list of duties and you may be required to perform additional duties to fulfil the requirements of the role)
PROFILE & KEY SKILLS
- Proven experience in an Accounts Payable role, with supervisory or team leadership responsibility.
- Strong understanding of end-to-end Accounts Payable processes.
- Finance, business administration, or accounting qualification is advantageous.
- Excellent system skills, with experience in SAP and advanced Excel capabilities.
- Strong attention to detail and high level of accuracy.
- Highly organised with the ability to manage multiple priorities and meet deadlines.
- Strong communication skills with the ability to build relationships across teams and with suppliers.
- Ability to work independently, use initiative, and drive process improvements.
- Experience working in a fast-paced retail or fashion environment is advantageous.
- Positive, proactive, and solution-oriented mindset.
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BENEFITS
- Staff discounts
- Health & Wellbeing support (includes Private Medical Health Insurance, EAP, Gym Discounts, Access to Financial Planning Service, etc.)
- Perkbox Discounts and Wellness Hub
- Cycle to work scheme
- Generous annual leave allowance
- Pension Scheme
- Training and hands-on experience
- Opportunities to build new skills and gain valuable industry knowledge
Applications are reviewed on an ongoing basis, so we recommend applying early to avoid missing out.
Vivienne Westwood is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local government laws. For our privacy statement, please visit this link.
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