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Accounts Payable Team Member - Newcastle upon Tyne
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About The Role
Amazing infrastructure isn’t the only thing that gets built here. Incredible careers do too. Join Balfour Beatty as an Accounts Payable Team Member in Newcastle and build something to be proud of.
Provide financial, administrative and clerical support to the organisation, contribute to ensuring our supply chain are paid to terms through processing, verifying and reconciling invoices received into the company.
What You'll Be Doing
- Process any paper based invoice exceptions manually, ensuring compliance to processes and procedures (FOD, Tranman, Insphire, PIMS)
- Ensure BBI & Homes suppliers adhere to electronic invoice processes where they are onboarded
- Download, format and upload Asset & Technology Services invoices daily from FOD, Tranman and Insphire.
- Reconcile uploads in Oracle R12 vs downloads daily from FOD, Tranman and Insphire ensuring any discrepancies are logged/understood
- Ensure upload errors are logged daily, work with relevant stakeholders to resolve and upload into Oracle R12. Ensure accurate reporting of invoices not on system
- Review unmatched report in APEX daily and ensure any upload errors in Oracle R12 are resolved and invoices are validated for payment
- Resolve relevant invoice holds (under AP ownership) which are a result of webADI uploads working with relevant stakeholders to resolve and validate invoices for payment
- Deal with e-mail queries from internal stakeholders and external suppliers through BMC & outlook
- Answer live chat queries from internal stakeholders
- Support other team areas as required
- Attend supplier calls to support aged debt activity/continuous improvement activities, supporting supplier engagement team where requested
- Be involved in MyC projects to drive improvements with data quality and accuracy within team, department and company
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Who We're Looking For
- Meticulous and accurate with impeccable attention to detail
- Able to challenge in the right manner and ensure business compliance and rules are applied consistently
- Able to work under pressure in a fast paced and changing environment
- Organised with the ability to prioritise and multi task due to high volumes of work and tight deadlines
- A confident communicator with a good telephone manner, able to build relationships with suppliers and stakeholders.
- Able to work independently, in team context
- Ability to understand/work with various online IT systems including Microsoft Office suite
Why work for us
Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Why join us?
Benefits
As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:
- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more…
About Us
Balfour Beatty Group Enabling Functions are Legal, Finance, IT and Procurement, Communications, Health Safety and Environment, HR and Sustainability. Together, they support delivery of our Build to Last strategy whilst improving efficiencies and standardising our approach, systems and processes.
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Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: candidaterecruitmentqueries@balfourbeatty.com
For further information, and to apply, please visit our website via the “Apply” button below.
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