Job Search Accelerator
Admin Manager
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Admin Manager — Job Search Accelerator
Liverpool | Full-time, On-site
Who we are
At Job Search Accelerator, we exist for one reason: to help people find work that actually fits them. We've sat across the table from hundreds of professionals who felt stuck, overlooked, or exhausted by a job search that wasn't working, and we've helped them turn that around with sharper CVs, stronger LinkedIn profiles, and strategies that open doors most people don't even know exist.
It's meaningful work, and behind every client success story is a team that runs like clockwork. That's where you come in.
The role
We're looking for an Admin Manager who takes genuine pride in keeping things organised, running smoothly, and never dropping a ball, because in our world, a missed appointment or a delayed document isn't just an admin slip, it's someone's job search momentum. You'll be the calm, capable presence that keeps our day-to-day operations on track, so our coaches can focus on what they do best and our clients feel looked after at every step.
This isn't a back-office role where you're invisible. You'll be liaising with coaches, welcoming new clients, coordinating schedules, and quietly making sure everything behind the scenes just works. If you're the kind of person who likes creating order out of chaos, who takes real satisfaction in a well-run process, and who wants to be part of a team genuinely changing people's careers, this is for you.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Who shouldn't apply
To be upfront — this role won't be the right fit if:
- You need constant direction and structure to stay on task; we need someone who spots what needs doing and just does it
- You find repetitive admin work draining rather than satisfying, a big part of this job is the steady, reliable stuff that keeps everything ticking over
- You're uncomfortable being the one to hold people accountable to deadlines or chase up loose ends
- You'd rather work behind a screen all day than communicate directly with clients and coaches
- Confidentiality feels like a formality to you rather than something you take seriously
- You prefer a fully remote setup, this is an on-site role in Liverpool, and being physically present matters for how our team works together
What you'll be doing
- Owning the day-to-day admin operations that keep Job Search Accelerator running smoothly
- Managing schedules, appointments, and coordination between coaches and clients
- Supporting client onboarding — often someone's first impression of us, so you'll set the tone
- Maintaining accurate records, databases, and documentation
- Handling correspondence and communication with professionalism and warmth
- Preparing documents and reports, and assisting with basic financial admin (invoices, expense tracking)
- Spotting opportunities to improve our processes — and having the initiative to actually make them happen
- Ensuring everything we do stays compliant, confidential, and client-focused
Get help with your application
Your very own career expert that helps elevate your application to the next level.
What you'll bring
- Solid experience in administrative or office management, ideally in professional services or a coaching-type environment
- Confidence with everyday tools — Microsoft Office or Google Workspace, calendars, databases, basic CRM systems
- Communication skills that feel professional but human — you can write a polished email and still sound like yourself
- A sharp eye for detail, whether that's a spreadsheet, an invoice, or a client file
- The ability to juggle competing deadlines without losing your cool
- Discretion — you'll be trusted with confidential client information and take that seriously
- A proactive mindset: you don't wait to be told a process could be better, you just improve it
Why join us
You'd be joining a small, purpose-driven team where your organization and reliability directly shape whether someone lands the job they've been hoping for. It's not a role where the work goes unnoticed, every client who walks away with a new offer is, in part, thanks to the structure you've built behind the scenes.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills