STOCKPORT TRUCK CENTRE LIMITED
Administration & Accounts Assistant
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Role Description
The Administration & Accounts Assistant plays a key role in supporting both the Finance and Administration functions of the business. This role requires excellent organisational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Duties
Accounts Duties
- Process daily cashbook transactions.
- Assist with sales and purchase ledger processing, including credit control.
- Process and reconcile petty cash.
- Assist with cashflow forecasting.
- Support month-end procedures and balance sheet reconciliations.
- Process expense claims and invoices.
- Assist with the preparation of statutory accounts.
- Maintain accurate financial records using accounting software (Sage Line 50 experience desirable).
- Produce spreadsheets and reports as required.
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Administration Duties
- Manage and update job information accurately within company systems.
- Ensure job documentation is completed correctly and signed where required.
- Monitor work-in-progress (WIP) reports and ensure jobs are progressed to completion.
- Chase outstanding purchase orders and supporting documentation.
- Liaise with customers regarding invoices, quotations, and account queries.
- Update customer portals and internal systems with accurate job and costing information.
- Assist with job costing and invoice preparation.
- Ensure parts and materials are correctly allocated to jobs.
- Answer incoming telephone calls and respond to customer enquiries professionally.
- Provide general administrative support across the business.
- Maintain organised electronic and paper filing systems.
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General Responsibilities
- Promote and comply with Health & Safety procedures.
- Build positive relationships with customers, suppliers, and colleagues.
- Maintain confidentiality of financial and business information.
- Support continuous improvement of office and administrative processes.
- Undertake any other duties appropriate to the role as requested by management.
Hours
40 hours per week Monday – Friday
Required Certification & Experience:
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