Administration Apprentice

Administration Role

Seeking an individual with strong verbal and written communication skills. In addition to having excellent organisational skills with the ability to manage multiple tasks effectively. The role will include meeting and greeting clients and accurately taking and distributing minutes.

Duties / Responsibilities:

• Meeting and greeting clients and candidates
• Handle incoming telephone calls, responding to queries or directing them to the appropriate team
• Support the recruitment process, including drafting and posting job adverts, screening CVs, contacting candidates, and coordinating interviews
• Assist with internal communications, promotional materials, and marketing activities to support recruitment campaigns, employee engagement, and company events
• Accurately take and distribute minutes for meetings in a timely manner when required
• Coordinate and deliver company inductions for new starters within Personnel & Securities, ensuring all necessary documentation (contracts, declarations, policies) is provided, signed, and filed correctly
• Conduct right-to-work checks in line with current legislation and monitor visa expiry and compliance
• Liaise with internal departments including Payroll, Operations, Training, and Health & Safety to ensure smooth information flow and task coordination
• Maintain up-to-date employee records, including driving licence checks, booking health assessments, tracking training assessments, and monitoring SIA licence validity
• Ensure compliance with GDPR in all administrative processes
• Prepare and participate in biannual training file audits with the Port of Tilbury
• Maintain and update the HRIS system throughout the employee lifecycle and provide first-line support for staff HRIS queries.
• Perform general office administration duties and support the management team as needed
• Undertake any reasonable tasks or projects requested by management