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Administration Apprentice
Normanton
£15.6k/yr
Posted 2 days ago
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Level 3 Business Administration Apprenticeship with Velocity
Level 3 Business Administration Apprenticeship with Velocity offers hands-on experience in office support, including recruitment, compliance, and admin tasks. You’ll gain practical skills, work full-time with training, and develop communication, IT, and organisational abilities for a career in business admin.
Key Responsibilities:
People Administration:
- Process paperwork related to variation of contracts for exiting employees, ensuring compliance with legal and organisational requirements
- Prepare and distribute HR-related documents, such as employment contracts, variation of contract letters
- Produce regular management reports
- Support the implementation of systems relating to the function, for example Sage
- Assist in the recruitment process by posting job openings, screening resumes, scheduling interviews, and conducting background checks, when instructed
- Support the management of the sponsorship license and records related to sponsorship staff
- Administer employee benefits platform
- Serve as a point of contact for employees regarding HR-related questions, concerns, and requests for assistance
- Facilitate communication between employees and the People Function, and escalate issues as needed to ensure timely resolution
- Promote a positive work environment and organisational culture by fostering employee engagement and morale
- Manage queries in the general HR Inbox, escalating to the People and Sponsorship Advisor when required
- Support in right to work checks and DBS applications. Submission of Occupational Health referrals
- Adding new starters to platform, Review of routine employee letters, including probation and invitation letter
- Ensuring sickness records, and maternity/paternity records are up to date, e.g. on the sickness absence tracker
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Health and Safety:
- Fire safety in the office (office risk assessments, regular function checks and recording thereof, nominations for fire warden, logs)
- PAT testing of office equipment, and ensuring this is done prior to the previous end-date
Stationery Supply Management:
- Cost and budget control - liaising with the finance team and providing reports as required
- Purchasing of stationery supplies
- Stock control
- Allowance to people who use the office
Office Organisation:
- Managing use of space by personnel (preventing overcrowding, hot desk bookings)
- Ensuring any notices are in date (H&S notices, insurance certificates etc.)
- Booking meeting and training rooms when necessary
- Keeping the kitchen clean and stocked where necessary
- Organising celebrations in the office, including birthday cards and cakes for staff, and for registered managers
- Managing the archive function for the business
Direct Operational Support:
- Answering the telephone when necessary and directing callers to the appropriate person/s
- Welcoming guests to the office and supporting their visit with information, guidance and refreshments as appropriate
- Planning office induction to new managers and liaising with Heads of Department to facilitate delivery.
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Administration Support:
- Communicating with staff regarding return of equipment after leaving etc.
- Taking and producing minutes for meetings when asked, including, but not limited to, team meetings.
Assistance to CEO:
- Ensuring refreshments are provided and delivered according to the CEO's requirements, for them and for the Chief Operating Officer and Managing Director
- Managing communications for CEO in all formats
- Managing the CEO's environment to comply with their requirements
- Undertaking such tasks as buying gifts, arranging travel, etc. as required
Training & Development:
- Full training will be provided on all systems, portals, and processes
- Opportunity to gain valuable workplace experience and develop administrative skills
- Ongoing support and guidance from experienced team members
Essential Qualifications:
- GCSE in:
- English (grade A*-C/ 9-4)
- Maths (grade A*-C/ 9-4)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
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Skills
Recruitment
Compliance
Admin tasks
Communication
IT
Organisational skills
Microsoft Office
Sage
Customer service
Problem solving
Analytical skills
Team working
Initiative
Attention to detail