Smart Net Zero
Administration Assistant
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Company Description
Smart Net Zero helps organizations make their infrastructure smarter, safer, and more sustainable by connecting sustainability, smart energy management, operational technology security, and regulatory compliance. The company supports clients across the built environment, public sector, local authorities, manufacturing, energy, utilities, critical national infrastructure, and data centers. Through a structured approach—assess, plan, deliver, and monitor—Smart Net Zero turns complex operational challenges into clear, practical actions. Its work focuses on reducing energy consumption, carbon emissions, and operating costs while improving infrastructure resilience, OT cybersecurity, asset visibility, and regulatory readiness. Smart Net Zero enables better-informed decisions and prepares infrastructure to be efficient, resilient, and future-ready.
Role Description
The Administration Assistant is a full-time role based in Glasgow with a hybrid working arrangement, combining office-based work with some work from home. The role involves providing administrative support to project teams and leadership, including:
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- Managing calendars, scheduling meetings, organizing travel and accommodations
- Maintaining accurate records and documentation
- Handling correspondence
- Preparing reports and presentations
- Updating internal systems and databases
- Assisting with data entry and document formatting
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Day-to-day responsibilities also include:
- Supporting office operations
- Coordinating internal and external meetings and events
- Ensuring timely completion of administrative tasks that contribute to smooth project delivery and client service
The role requires proactive communication with colleagues and stakeholders, and a high level of attention to detail and confidentiality.
Qualifications
- Strong administrative and organizational skills, including experience with calendar management, document handling, and record keeping
- Proficiency with office software and digital tools (e.g., Microsoft Office or similar suites, shared drives, online collaboration platforms)
- Effective written and verbal communication skills, with the ability to draft emails, reports, and basic presentations
- Attention to detail and accuracy in data entry, formatting, and quality checking of documents
- Ability to manage multiple tasks, prioritize workload, and meet deadlines in a dynamic, project-focused environment
- Comfort working in a hybrid setup, with the ability to work independently and collaboratively, both in the Glasgow office and from home
- Customer and stakeholder service mindset, with a professional, inclusive, and respectful approach in all interactions
- Experience in a similar administrative or office support role; exposure to sustainability, energy, technology, or consulting environments is beneficial
- Relevant education or training in business administration, office management, or a related field is an advantage
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