Job Description:

Job Title: Administrative Assistant

Location: London

Company Overview

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities, and shareholders every day.

One of the keys to driving Responsible Growth is being a great place to work for our teammates around the world. We’re devoted to being a diverse and inclusive workplace for everyone. We hire individuals with a broad range of backgrounds and experiences and invest heavily in our teammates and their families by offering competitive benefits to support their physical, emotional, and financial well-being.

Bank of America believes both in the importance of working together and offering flexibility to our employees. We use a multi-faceted approach for flexibility, depending on the various roles in our organization.

Working at Bank of America will give you a great career with opportunities to learn, grow, and make an impact, along with the power to make a difference. Join us!

Location Overview:

Our London office is based just a stone’s throw from the magnificent St. Paul’s Cathedral on bustling King Edward Street. Here you’ll find modern workspaces and a state-of-the-art auditorium space. In addition, we’re proud to host an onsite restaurant that shares our commitment to sustainability by providing delicious seasonal menus which have been created with the planet in mind. Make sure to take time for yourself and head up to our rooftop terrace and take in the spectacular views across London. Finally, your physical wellness is well-catered for with our onsite gym facilities and medical centre.

Role Description:

Team Assistant supporting the Resources and Chemicals Research teams. This role operates in a fast-paced environment with evolving and often competing priorities. The successful candidate will be a highly organised team player with strong communication skills and the ability to engage effectively with stakeholders at all levels, including external clients.

Responsibilities:

• Produce and format research notes and PowerPoint presentations using in-house templates and systems
• Set up and manage audio/video conference calls (Zoom, Webex)
• Support Analysts with data collation and research-related tasks
• Update and maintain spreadsheets, charts, and presentations with the latest data
• Ensure all publications meet production deadlines and are formatted to a high standard prior to release
• Liaise with Compliance and Production teams to ensure all research materials pass quality control processes
• Provide ad-hoc support to Analysts as required
• Assist Analysts with responding to client requests in a timely and professional manner
• Handle incoming calls professionally and efficiently
• Arrange complex, high-volume domestic and international travel
• Process and manage expenses using internal systems (e.g. Concur)
• Interact regularly with senior stakeholders and external clients
• Handle sensitive and confidential information with discretion
• Manage complex diaries, including scheduling meetings and prioritising requests across multiple stakeholders
• Organise and coordinate team and client meetings, dinners, and events
• Provide phone coverage for the team
• Submit travel and event approvals in line with internal policies
• Perform daily administrative tasks including scanning, printing, and submitting technology/facilities requests