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Administration Assistant
Administration Assistant (3-6 Month Contract) – Aberdeen
About the Role
Cammach are seeking a Administration Assistant for our Aberdeen-based client, offering a fully office-based contract position (3-6 months). Ideal for someone with proven experience in office administration, this role covers various critical operational tasks, including financing, scheduling, front desk duties, and supply management.
Working Hours
- 40 hours per week, Monday to Friday, 08:30–17:00
Responsibilities
Front Desk Support
- Answer and correctly route incoming calls with professionalism
- Welcome clients and visitors with courtesy; assist as required
- Handle receipt and distribution of mail/deliveries
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Clerical Tasks
- Organise and maintain both physical and digital filing systems
- Support document creation, editing, and formatting for reports/presentations
- Process invoices and purchases diligently
Scheduling & Calendar Management
- Plan appointments and meetings for management/team
- Coordinate meeting rooms and logistics; prepare required materials
Office Supplies & Maintenance
- Monitor inventory and stock levels for office supplies
- Order materials/equipment proactively
- Liaise with vendors on maintenance/service requests
Data Entry & Record-keeping
- Input and update records in company systems with accuracy
- Track staff attendance, expenses, and operational data
Staff Support
- Assist new hires with onboarding materials and orientation
- Provide cross-departmental administrative support
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Ad-Hoc Tasks
- Undertake additional projects/admin duties as directed
Requirements
- Previous experience in administrative support or front desk operations (essential)
- Familiarity with Microsoft Office (Word, Excel, PowerPoint) preferred
- Ability to juggle competing priorities in an outside-of-the-box environment
- Strong interpersonal and customer-centric approach
- Exceptional written, verbal, and listening skills
- Proactive solution-finder for operational issues (Certification in Business Administration/Office Management is a plus but not mandatory)
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