Equans UK & Ireland
Administration Assistant
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Administration Assistant
Administration Assistant – Oncology Unit (Permanent, Full-Time, 40 Hours/Week)
Location: St. James’s Hospital, Leeds Salary: £27,230 per annum Benefits Package: Included
About the Role
Equans is seeking an Administration Assistant to support the Estates & Oncology services at St. James’s Hospital, working in a permanent, full-time capacity (40 hours per week).
This critical role ensures smooth administration, enabling the efficient delivery of Equans’ services in a fast-paced healthcare environment. You’ll assist with procurement, finance, secretarial tasks, helpdesk support, and document control, providing full end-to-end support to the team.
Key Responsibilities
Financial & Administrative Support
- Process invoices, raise purchase orders via internal systems, and ensure accuracy of financial records.
- Compile data for monthly and annual reports.
- Handle payroll and expense calculations, including processing overtime payments.
- Perform monthly contractual invoicing to meet compliance obligations.
Secretarial & Helpdesk Support
- Manage purchasing requests, handle calls, take messages, and address queries.
- Provide secretarial support, including typing memos, updating spreadsheets, drafting meeting minutes, and preparing reports.
- Maintain both electronic and paper-based record-keeping systems.
- Organise training programmes, accommodate travel/visas as needed, and arrange applications.
Proactive Engagement
- Support internal and external reporting on compliance, budgets, and operations.
- Contribute proactive ideas in meetings to improve administrative processes.
- Represent the team professionally, building strong relationships with both internal stakeholders and external customers.
Confidentiality & Policy Adherence
- Comply with Equans’ Code of Conduct, data protection, and confidentiality policies.
- Support compliance initiatives and ensure all work aligns with company standards.
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Who You Are
Essential Qualifications
- Great people skills – able to interact professionally with colleagues and clients.
- Proficiency with Microsoft applications: Outlook, Word, Excel (including Advanced formulas), and PowerPoint.
- Enhanced DBS check (Barred Lists cleared) – Mandatory for this role.
- Must have the right to work in the UK.
- Good time management and ability to thrive in a fast-moving environment.
Desirable Experience
- Previous experience as an Administration Assistant, Secretary, or Finance Coordinator.
- Familiarity with procurement systems or customer service roles.
- Experience with payroll or expense processing (benchmarkingstown, dates may vary).
- Exposure to healthcare or medical administration processes (additional asset).
What We Offer
Competitive Benefits
- 24 days annual leave (+ public holidays).
- Life Cover equivalent to 1.5x annual salary.
- Employee shopping discounts across major retailers and brands.
- Gym membership discounts.
- Cycle-to-work scheme.
- Holiday buy/sell scheme for flexible leave management.
- 2 Corporate Social Responsibility days per year.
- **Attractive Employee Referral Rewards Scheme.
- Training & development: Professional qualifications, internal training, and personalised support programmes.
- Diverse Employee Networks:
- AccessAbility Network (for those with disabilities).
- ENCOMPASS Network (LGBTQ+ community).
- RISE Network (ethnic representation).
- Young Professionals Network.
- Working Parents Network.
- Veterans & Reservists Network.
- Women Together Network (womentogether)
- 24/7 Employee Assistance Programme with access to a mental wellbeing app.
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About Equans
At Equans, we pride ourselves on delivering sustainable, forward-thinking solutions in facilities management, energy efficiency, and digital services across the UK & Ireland, and globally in 20+ countries, serving 90,000+ employees. As part of the Bouygues Group, we are committed to accelerating a low-carbon future while nurturing an inclusive, values-driven workplace.
Our Core Values
✔ Accountability – We act with integrity and take ownership. ✔ Respect – We value diversity and inclusion as a core methodology. ✔ Team Spirit – Collaboration drives our success. ✔ Service Focus – Our customers come first.
Equans fosters an environment where innovation, sustainability, and mental wellbeing intertwine. This role provides the perfect opportunity to contribute to healthcare excellence with meaningful administrative support.
Who Are We Looking For?
We actively encourage applications from:
- Women.
- Ethnically diverse candidates.
- People with disabilities.
- Any candidate belonging to a protected characteristic under the UK Equality Act 2010.
Notice for Applicants
- Equans does not offer relocation assistance for this role.
- All DBS checks (where necessary) are managed by the Resourcing Team—agency referrals are not required.
- Direct contact with managers is discouraged; all enquiries should go through Equans Resourcing.
How to Apply
Interested? Register and apply via the [official Equans career platform] and track your application progress. The Resourcing Team will be in touch promptly.
Let’s shape the future of sustainable administration together.
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