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Administration Assistant
Job Title: Administration Assistant
Location: Central Car Auctions, Baillieston, Glasgow
We Offer
- 33 days’ annual leave
- Flexible leave
- Generous employee discounts
- Private healthcare
- Workplace pension
- And much more…
Hours (Full Time)
- Monday, Wednesday & Friday: 8:30 AM – 6:00 PM
- Tuesday & Thursday: 8:30 AM – 5:30 PM
About The Role
We are looking for an Administration Assistant to support the Central Car Auctions by managing day-to-day administrative tasks, including:
- Processing payments and paperwork
- Supporting customers both in-person and via telephone
- Providing clerical support in a fast-paced environment
You will ensure vehicles are accurately tracked in stock, documentation is meticulously checked, and all systems operate efficiently.
Day-to-Day Duties
- Data Entry: Accurately book vehicles into stock
- Payments: Process associated financial transactions
- Customer Service: Interact with customers face-to-face and over the phone
- Documentation: Verify and match all vehicle paperwork
- Communication: Handle inquiries via email or telephone
- Filing: Organise physical and digital filing systems
- Reporting: Update relevant administrative reports
- Coordination: Liaise with all departments to meet auction schedules
- General Administration: Ad-hoc tasks as required by the team
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Essential Skills & Requirements
- Exceptional accuracy and ability to multi-task under pressure
- Strong communication skills (oral and written)
- Proficiency in computer systems with experience using:
- Microsoft Word
- Microsoft Outlook
- Microsoft Excel
- Enthusiasm for working with the public in person and over the phone
- Ability to work independently while contributing as part of a larger team
- Excellent organisation, deadline awareness, and commitment to task completion
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Nice-to-Have (but not essential)
- Previous experience in Customer Service
- Familiarity with Microsoft Teams
Our Culture
At Arnold Clark, we foster a diverse and inclusive workplace where collaboration, varied perspectives, and distinct problem-solving methods are celebrated.
Our success hinges on our employees—Unified by our common goals, we nurture talent, inspire ambition, and take pride in our achievements. Our people are the driving force behind everything we do.
At Arnold Clark, we take pride in people.
For more details about Life at Arnold Clark, visit our website.
Employment Terms
Employment within the Arnold Clark Group is subject to:
- Satisfactory reference checks
- Disclosure verification
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