Leeds City Council
Administration Officer (ArtForms)
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Administration Officer (ArtForms)
Salary: NJC B3: £26,403 - £28,142
Hours: 37 hours per week
Contract: Temporary for 6 months (in the first instance)
Location: ArtForms office, Pudsey Civic Hall
As an Administration Officer for ArtForms, you’ll play a crucial role in ensuring the service runs smoothly, overcoming administrative challenges, and supporting the teaching team to deliver their roles effectively.
About Leeds City Council
Leeds City Council is one of the largest employers in the region, with over 14,000 employees. We are committed to recruiting and developing talented individuals who align with our council values and ambitions.
About the Role
The Administration Officer will provide data-entry, desk-based administrative support, and creative problem-solving to help our teaching team fulfil their objectives. Working closely with colleagues, you’ll assist in developing and refining existing processes—including our bespoke database—to enhance efficiency.
This role is essential for supporting ArtForms’ music tuition programme in Leeds schools, academies, and performance spaces. The effectiveness of our administrative team directly contributes to the success of our outreach efforts.
Primarily office-based, this position includes school visits,.musical events, and participation in instrument storage management.
Key Responsibilities
- Developing & optimising systems: Improve existing service processes, including our bespoke database, to streamline operations.
- Microsoft Office proficiency: Maintain a high level of expertise in MS Office tools and have the capacity to learn additional council-specific software.
- Training support: Contribute to informal training sessions for colleagues to enhance能力.
- School & venue engagement: Attend Leeds schools, performance spaces, and music centres to support our tuition programme.
- Data management: Input, analyse, and collate numerical/alphabetical data to generate reports.
- Customer & stakeholder liaison: Initiative and problem-solving in dealing with client inquiries and internal colleagues.
- Meetings & diary organisation: Handle scheduling, meetings, and calendar coordination effectively.
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Requirements
Qualifications
- Essential: Minimum of GCSE Maths and English (Grade C or equivalent) or higher-level equivalent.
Essential Skills & Experience
- Interpersonal skills: Strong face-to-face, phone, and written communication abilities.
- Team collaboration: Experience in working within teams and suggesting innovative methods to improve operations.
- IAS&B initiative: Ability to operate independently, meet deadlines, and take accountability for outcomes.
- Technical knowledge: Proficiency in MS Office software and familiarity with among council-specific systems to record, retrieve, and manage data.
- Customer service: Experience in delivering high-quality service and handling challenging situations professionally.
Essential Behavioural Expectations
- Embrace Leeds City Council’s values, anti-discrimination policies, and equality & diversity commitments.
- Commit to continuous professional development and embrace flexibility to support broader council efforts.
- Adhere to Health & Safety regulations, training mandates, and ajournment protocols.
- Demonstrate dedication to Leeds Council’s “Best City Ambition” goals in Health & Wellbeing, Inclusive Growth, and Zero Carbon.
Desirable Qualities
- Music education interest: Knowledge of musical instruments commonly taught in schools and a passion for promoting music literacy.
- Good driving skills: Ability/willingness to drive a council vehicle for outreach work.
- Social media & digital literacy: Experience with current social media platforms and website maintenance.
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What We Offer
We’re proud to provide: ✔ A competitive salary and statutory leave, including paid holidays ✔ Access to the West Yorkshire Pension Fund with generous employer contributions ✔ Flexible/hybrid working arrangements where feasible ✔ Clear career progression and professional development opportunities ✔ Staff benefits to support wellbeing and financial wellness
How to Apply
To apply, please complete the online application form [here].
For further guidance, see our application advice page.
If you have questions or wish to discuss the role informally, contact: Mark Tunnicliffe Phone: 0113 37 82850 Email: mark.tunnicliffe@leeds.gov.uk
Note: A DBS check will be conducted for shortlisted candidates. The compensation reflects roles requiring Code 3+ eligibility.
Diversity & Inclusion
We welcome applications from all backgrounds, including but not limited to: 🔹 Women 🔹 Carers 🔹 Armed Forces veterans 🔹 LGBTQ+ individuals 🔹 Ethnic minorities 🔹 Disabled candidates 🔹 Care-experienced individuals
Work Rights
As a UK-based role, candidates will be required to demonstrate proof of their right to work in the U.K. under one of the following categories:
- British/Irish citizenship
- EU Settlement Scheme participant
- Eligible UK visa
Should you require sponsorship, you must meet the council’s minimum salary requirement of £41,700 or fulfil other qualifying criteria.
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