EPAM Systems
Administration Team Leader
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Administration Team Leader
We're looking for an Administration Team Leader to join our onsite team in Belfast, United Kingdom.
In this role, you will lead administrative and facilities operations, ensuring the smooth running of our Belfast office and, remotely, our other offices across the UK and Ireland. You will manage all aspects of office services, property and vendor management, health and safety compliance and continuous improvement initiatives. You will supervise both local staff and a remote administrative team, supporting senior stakeholders and ensuring our offices operate effectively, safely and sustainably.
Responsibilities
- Oversee and coordinate all administrative operations within the Belfast office to maintain efficiency and compliance
- Supervise and support a remote team of administrative professionals ensuring productivity and alignment with organisational objectives
- Develop and implement office policies and procedures to optimise workflows and enhance service delivery
- Manage vendor relationships, office procurement and contract administration to ensure timely and cost-effective supply of resources
- Prepare, review and maintain internal reports and documentation according to corporate standards
- Organise and coordinate meetings, internal events and executive schedules to support local leadership
- Act as a liaison between different departments and provide solutions for administrative and operational challenges
- Monitor adherence to internal compliance policies and support audit readiness for administrative processes
- Handle confidential information with integrity and strict discretion in line with corporate standards
- Identify and implement continuous improvement initiatives to enhance administrative efficiency and team performance
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Requirements
- At least 7+ years of experience in administrative or operational roles with 3+ years in a leadership capacity
- Demonstrated ability to lead and supervise remote teams effectively
- Strong knowledge of office management processes, procurement and contract administration
- Excellent organisational skills with the ability to manage multiple priorities in a fast-paced environment
- High level of proficiency in MS Office tools and familiarity with enterprise systems such as SAP
- Strong problem-solving skills and ability to implement process improvements
- Exceptional communication, interpersonal and stakeholder management skills
- Proven experience in handling sensitive information with discretion and professionalism
- Ability to work fully onsite and manage collaboration across distributed teams
Get help with your application
Your very own career expert that helps elevate your application to the next level.
We offer
- EPAM Employee Stock Purchase Plan (ESPP)
- Protection benefits including life assurance, income protection and critical illness cover
- Private medical insurance and dental care
- Employee Assistance Program
- Competitive group pension plan
- Cyclescheme, Techscheme and season ticket loans
- Various perks such as free Wednesday lunch in-office, on-site massages and regular social events
- Learning and development opportunities including in-house training and coaching, professional certifications, and courses
- If otherwise eligible, participation in the discretionary annual bonus program
- If otherwise eligible and hired into a qualifying level, participation in the discretionary Long-Term Incentive (LTI) Program
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills