• Provide administrative support to a team of junior executives, requiring extensive calendar scheduling, meeting coordination, and travel management.
• Prepare and complete expense reports in multiple currencies, and tracking / organizing expense reports.
• Assist with onboarding logistics for new hires, including workspace setup and coordination of office access.
• Partner with Executive Assistants and management to provide coverage and support across the office as needed.
• Participate in office initiatives, events, and projects as assigned.

In addition to the outlined responsibilities, you will be expected to handle ad hoc requests as they arise. This job description is not exhaustive and may not encompass all aspects of the role, as the needs of the business are continually evolving. Flexibility and adaptability are essential for success in this dynamic position.

Qualifications

The successful candidate will have an exceptional track record and reputation. Given the significant responsibilities of this position, the top candidate will be a mature, experienced individual. In addition, the successful candidate should have:

• 2 - 4 years of executive-level administrative or operational support experience, preferably in financial services, legal, consulting, or banking environments.
• Professional Admin, Secretarial Training preferred.
• Proven ability to exercise discretion and independent judgment on confidential and strategic matters.
• Exceptional organizational and time management skills, with the ability to manage multiple assignments from multiple professionals under tight deadlines and the ability to think and act independently.
• Strong verbal and written communication skills, with the ability to represent executives in internal and external communications.
• High level of professionalism, integrity, and discretion in handling confidential information.
• Energetic, proactive team player with strong initiative and ability to work in a fast-paced environment.

Providence Equity LLP (the “Firm”) is an equal opportunity employer and complies with all applicable employment practice laws. The Firm strictly prohibits and will not tolerate, condone, or allow discrimination, harassment, or retaliation with respect to any employee, member, or applicant for employment or membership in matters of hiring, promotion, transfer, disciplinary action, assignments, termination, compensation, fringe benefits, or other terms and conditions of employment on the basis of race, color, religion, creed, age, national origin, ancestry, alienage or citizenship status, actual or perceived sex (including pregnancy, childbirth, breastfeeding, or other related medical conditions), actual or perceived gender (including sex stereotyping, gender identity, gender-related self-image, gender dysphoria, gender expression, other gender-related characteristics, or transgender status), actual or perceived sexual orientation, disability (including physical disability or mental disability), medical condition, genetic information, military or veteran status, employment or unemployment status, credit history, familial status, partnership status, caregiver status, domestic victim status, or marital status, pay or other compensation history, or any other status protected by relevant employment laws. All employees and members are prohibited from engaging in unlawful discrimination, harassment, bullying, or retaliation.

Please note that Providence Equity Partners L.L.C., together with its subsidiaries and affiliated entities (collectively, the “Firm”), does not accept unsolicited resumes from any third-party recruiting agency that is not currently operating under a valid, fully executed agreement with the Firm. The Firm strictly prohibits agencies from contacting employees, including hiring managers, for the purpose of submitting candidates.

Any unsolicited resume or candidate information sent to the Firm or any of its employees—whether submitted via email, postal mail, online platforms, or through any other means—by a third-party recruiting agency lacking a current signed agreement will be deemed the property of the Firm. In such circumstances, no implied contract or obligation shall be created, and the Firm expressly reserves the right to contact, engage, or hire any such candidate without any financial or other obligation to the submitting agency. The Firm reserves the right to reject or disregard any terms, conditions, or fee schedules that accompany or are included in unsolicited submissions.