Expense & Budget Management

• Process expense reports, invoices, purchase orders, and related documentation.
• Monitor budgets and support financial administration activities.
• Ensure accurate and timely completion of expense-related processes.

Event & Programme Management

• Plan and deliver internal and external events, including team offsites, business meetings, workshops, conferences, summits, and site-wide activities.
• Coordinate logistics including venues, catering, travel, equipment, entertainment, and vendor management.
• Act as a primary point of contact for event delivery and stakeholder engagement.
• Manage multiple projects and events from initiation through to successful completion.

Office & Facilities Coordination

• Support office space planning and accommodation requests.
• Liaise with facilities and workplace teams regarding office moves, seating arrangements, and workspace requirements.
• Contribute to site effectiveness, team culture, and workplace initiatives.

Stakeholder & Relationship Management

• Build strong working relationships with internal teams, leaders, vendors, and external partners.
• Support team culture, engagement initiatives, and community activities.
• Act as a trusted partner to stakeholders, providing operational and administrative support as required.

Required Skills & Experience:

• Strong experience in administrative, executive support, business support, or coordination roles.
• Excellent calendar and meeting management skills.
• Demonstrated experience coordinating domestic and international travel.
• Strong event planning and project coordination experience.
• Experience with expense management, invoice processing, and budget administration.
• Exceptional organisational skills with the ability to manage competing priorities.
• Strong written and verbal communication skills.
• Ability to build effective relationships with stakeholders at all levels.
• Proven ability to handle confidential information with discretion and professionalism.
• Strong problem-solving skills and ability to work independently with minimal supervision.

Key Competencies:

• Calendar Management
• Travel Management
• Event Management
• Expense Management
• Meeting Coordination
• Stakeholder Management
• Relationship Building
• Resource Planning
• Team Support
• Project Coordination
• Written Communication
• Confidentiality & Professional Discretion
• Office & Facilities Coordination

Ideal Candidate

The ideal candidate will be a proactive, solutions-focused professional who thrives in a fast-paced environment. They will possess exceptional attention to detail, strong organisational capabilities, and the ability to manage multiple priorities while supporting senior stakeholders and delivering high-quality administrative and operational support.