Flintham Mackenzie
Administrative Assistant
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Company Description
Flintham Mackenzie is a distinguished accounting firm, established in 2011 and headquartered in London, dedicated to boosting business confidence through proactive support and expert financial advice. The firm delivers personalized accountancy and tax services, ensuring compliance while providing strategic guidance tailored to each client’s needs. With a client base of over 450 businesses across sectors such as property, hospitality, healthcare, and technology, Flintham Mackenzie supports organizations from startup through growth and expansion. Its specialist teams, including tax planning and compliance, and global presence in Dubai, Geneva, and Delhi, enable comprehensive support for both local and international clients. By partnering with trusted professionals and offering services such as forecasting and CFO support, the firm helps clients turn complex challenges into opportunities for growth.
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Role Description
The Administrative Assistant is a full-time, on-site role based in Chiswick, providing day-to-day administrative and clerical support to ensure smooth office operations. Responsibilities include:
- Managing schedules and calendars
- Organizing meetings
- Maintaining records and filing systems
- Assisting with document preparation and basic data entry
- Handling phone calls and email inquiries professionally, directing communications to the appropriate team members
- Supporting executives with travel arrangements and coordination tasks
The role involves collaborating closely with accounting and tax teams, assisting in preparing client correspondence and reports, and helping maintain a welcoming and efficient office environment.
Qualifications
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- Strong Administrative Assistance and Clerical Skills for organizing documents, managing schedules, and supporting daily office operations.
- Excellent Communication and Phone Etiquette skills for handling calls, emails, and in-person inquiries in a professional manner.
- Experience in Executive Administrative Assistance, including calendar management, meeting coordination, and support for senior team members.
- Proficiency with office software (e.g., Microsoft Office or similar tools) and basic data entry and record-keeping abilities.
- Relevant experience in a professional services or accounting environment is beneficial, along with strong attention to detail and organizational skills.
- A high school diploma or equivalent is required; further education or administrative certifications are an advantage.
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