How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Job Description: Administrative Assistant (Topside Division)
Company Overview
OEG is a leading energy solutions business, providing mission-critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions—topsides, marine, subsea, cables, logistics, and industrials—we play a pivotal role in the offshore energy project chain, ensuring projects are delivered safely, reliably, and efficiently.
Position: Administrative Assistant (Topside Division)
Location
Portsmouth, United Kingdom
Core Purpose
- Support the sourcing, interviewing, and onboarding of offshore personnel in collaboration with the Personnel Team, Project Managers, and Senior Recruitment/Personnel Lead.
- Enable effective workforce planning by maintaining accurate personnel records and ensuring suitable subcontractor engagement.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Key Responsibilities and Accountabilities
- Act as the primary contact for all contractor vacancy opportunities, administering and responding to recruitment queries.
- Manage onboarding processes for new contractors, verifying that all certifications are current and complete.
- Administer and maintain contractor databases.
- Support tenders, contracts, and variation orders for active contractors.
- Administer IR35 determinations for applicable contractors.
- Carry out additional duties aligned with role scope and capability.
Skills and Experience
- Clear written and verbal communication skills in professional English.
- Confidence in making internal and external phone calls to stakeholders.
- Strong interpersonal abilities, fostering effective relationships across all seniority levels.
- Robust organisational skills with the capacity to prioritise workloads efficiently.
- High attention to detail; unwavering focus on accuracy in all tasks.
- Strong problem-solving skills, from identifying issues to implementing effective resolutions.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Qualifications
- At least one year’s experience in an administrative or coordination role.
- Proficient in IT, with proficiency in:
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
About OEG
We are an equal opportunity employer, committed to a fair and inclusive recruitment process.
OEG
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills