Administrative Assistant (contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions (AGS). If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Role Overview

Microsoft’s Applied Sciences team is seeking a dynamic, energetic, and highly organized administrative professional to join our team. This role is ideal for a self-starter who thrives in a fast-paced, ever-evolving environment and consistently delivers high-quality results.

The successful candidate will bring exceptional attention to detail, strong organizational capabilities, and the ability to manage multiple priorities seamlessly. You will support senior leaders by handling a wide range of administrative responsibilities, often balancing competing deadlines, projects, and stakeholder needs.

This position requires a high level of professionalism, sound judgment, and discretion, particularly when managing sensitive and confidential information. The ideal candidate is adaptable, proactive, and comfortable navigating ambiguity, while maintaining efficiency and composure under pressure.

Responsibilities

As a Business Administrator you will operate in a variety of capacities working with senior leaders and their teams demonstrating excellence in administrative functions Meeting preparations for senior leaders Procurement of Goods & Services – order hardware, peripherals, office supplies, reference materials, facility requests, and new hire setup Onboarding/Offboarding – Perform end-to-end setup of new hires and vendors status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances Manage shipping models out for the team domestic and international (runner for the team) Space Management & Office Moves Alias Management – Manage distributions lists, security groups, and Teams channels Morale Planning – Work with morale committee to drive team morale events, specifically in a hybrid work environment Partner with support staff across the organization to ensure consistent experiences Manage domestic and international travel logistics, trip preparation and expense reporting You must be able to juggle multiple priorities, projects, and people simultaneous, handle a high-pressure environment, be comfortable with ambiguity, and work discretion when working with sensitive information