Southampton City Council
Administrative Assistant
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We are looking to appoint an experienced and highly organised, resourceful and excellent communicator to join our front reception team to support school operations. The ability to work under pressure and prioritise your workload to meet deadlines in a very demanding and dynamic environment is an essential skill within this role. We are a large single status academy junior school with around 575 pupils on role.
In this busy and varied role, you will be the first point of contact for pupils, school staff, parents/carers and external visitors on a daily basis both face-to-face and on the phone. You will be inputting and maintaining information within our management information system SIMS, as well as supporting the wider school including pupil wellbeing, welfare and the administration of medicines when required.
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With experience of working in administration and providing a high level of customer service, you'll enjoy working with children and supporting the wider community. Experience of using SIMS and Parentmail will be an advantage, as well as first aid qualification, however training will be given.
You Will Also Be Able To Demonstrate
- A good standard of education e.g. GCSE Grade C or above in Maths and English or equivalent or relevant school experience
- Excellent organisation skills and the ability to multi task
- Good customer service skills
- A flexible approach and be proactive and apply initiative
- Excellent ICT skills
- An ability to work methodically and accurately with specific emphasis on handling confidential and sensitive information with good attention to detail
- Excellent communication skills, both orally and written
- A welcoming style to working with junior aged pupils, their families and a wide range of staff.
- A willingness to learn, attend training and be a First Aider
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In Return, We Offer
- 10% discount on BH Live Active leisure centre memberships
- Annual flu vouchers
- Optional free school lunchtime meal (in exchange for short period of lunchtime supervision)
- Subsidised childcare for our INSET days
- Professional development opportunities in all roles
- LGPS pensions with significant level of school contribution
- Well Being Wednesday
- Subsidised hot breakfast options every Friday
Interviews will be held on Tuesday 21st July 2026 – please keep this day free
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