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Administrative Assistant
The Bodleian Libraries
The Bodleian Libraries is the largest university library system in the United Kingdom, supporting world-class teaching, learning and research. The Directorate team supports Bodley’s Librarian and the Executive Team, providing high-quality administrative and operational support across a busy and dynamic environment.
Role Overview
You will provide administrative support to the Directorate team and working with Reception, helping to ensure the smooth running of daily operations. You will prepare and distribute documentation, support executive meetings, maintain records and filing systems, update mailing lists and CRM records, arrange travel and visitor logistics, order supplies, and provide reception cover. You will communicate with colleagues across the Bodleian Libraries, the wider University, and external contacts, often handling confidential information with discretion and professionalism.
This is a permanent, part-time post, working 28 hours per week. The exact working pattern can be agreed with the successful candidate, but due to the nature of the role, the Bodleian is unable to accommodate remote working.
About You
- Strong written and verbal communication skills and an excellent telephone manner
- Confident using Microsoft Office applications, particularly Excel and Outlook
- Experience of working in a reception or customer service environment
- Understanding the importance of confidentiality when handling sensitive information
- Ability to prioritise competing demands, work effectively under pressure, and meet deadlines while maintaining a professional and approachable manner
- Enjoy working collaboratively as part of a team, providing support to colleagues when required
- Experience of using customer relationship management (CRM) systems would be advantageous
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Benefits
As an employer, the University of Oxford genuinely care about employees’ wellbeing and this is reflected in the range of benefits that they offer including:
- An excellent contributory pension scheme
- 38 days of annual leave
- A comprehensive range of childcare services
- Family leave schemes
- Cycle loan scheme
- Discounted bus travel and Season Ticket travel loans
More information is available at https://hr.admin.ox.ac.uk/staff-benefits
Diversity
The University of Oxford’s staff and students come from all over the world, and they proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.
The University of Oxford is committed to ensuring that the recruitment processes are inclusive and accessible. If you require the job description or any other materials in an alternative format, or if you would like to request any adjustments to support you through the application or interview process, please contact the recruitment team at recruitment@glam.ox.ac.uk.
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How To Apply
You will be required to upload your CV and a supporting evidence form using the attached template as part of your online application. Your supporting evidence form should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. Both documents must be submitted to be considered.
The University of Oxford aims to provide a supportive working environment and is happy to discuss training and professional development opportunities. The Chair of this recruitment panel will be Janet Killilea, Executive Assistant, who can be contacted with enquiries relating to the role (janet.killilea@bodleian.ox.ac.uk). General queries about the recruitment and application process should be directed to the Recruitment team within the Human Resources department (recruitment@glam.ox.ac.uk).
Only applications received online by 12.00 midday (BST) on Friday 26th June 2026 can be considered. Interviews are expected to take place on Friday 10th July 2026.
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