Guardian Jobs
Administrative Assistant, PROSPECTUS
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Administrative Assistant
Salary: £14.39 per hour + holiday pay (circa £28,000 salaried equivalent)
Contract: Full-time, 2 month temporary contract
Location: Oxford (fully onsite)
Start: Immediate start required
Working Pattern: 37.5 hours per week, including alternate weekend working
We are delighted to be supporting a well‑established, service‑led organisation in their search for an Administrative Assistant to join their team based in Oxford. This is a fantastic opportunity for a highly organised and personable administrator to take on a varied, front‑facing role within a busy and supportive environment. This role will suit someone who enjoys being at the centre of operations, delivering excellent service and ensuring the smooth day‑to‑day running of a professional setting.
This is a fantastic opportunity to join a supportive team in a role where no two days are the same. Due to the nature of the position, this role is fully onsite in Oxford, requires an immediate start, and includes alternate weekend working.
Responsibilities
Front of House & Communication
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- Acting as the first point of contact, handling incoming calls and enquiries in a professional and timely manner.
- Welcoming visitors and ensuring appropriate sign-in procedures are followed.
- Managing communications efficiently, ensuring messages are relayed to the relevant individuals.
Administrative Support
- Providing comprehensive administrative and secretarial support to senior team members.
- Managing diaries, bookings and room reservations as required.
- Maintaining accurate filing systems and records.
Operational Coordination
- Handling incoming post, deliveries and associated documentation.
- Coordinating bookings and payments for services, including issuing invoices where required.
- Supporting the organisation of events, activities and day‑to‑day operations.
Office & Facilities Support
- Managing stationery and office supplies, monitoring stock levels and budgets.
- Supporting wider administrative functions and providing cover where required.
Requirements
- Strong administrative or receptionist experience in a busy environment.
- Excellent communication skills and a professional, calm approach.
- Good IT skills, including experience with Microsoft Office and databases.
- Strong organisational skills and the ability to manage multiple priorities.
- A proactive, team‑focused attitude with the ability to work independently.
- A personable and empathetic approach when dealing with a wide range of individuals.
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If you’re a highly organised and customer‑focused administrator looking for your next opportunity, we’d love to hear from you.
Applications will be reviewed on a rolling basis so if you're interested, please apply ASAP by submitting your CV in Word format.
At Prospectus, we invest in your journey as a candidate and are committed to supporting you with your application. We welcome all candidates to apply, regardless of age, sex/gender, disability, race, religion, sexual orientation, marital status, or pregnancy/maternity. If you have a disability and require reasonable adjustments to any part of the process, please reach out to us.
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