Collin College
Administrative Assistant
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Administrative Assistant
Administrative Assistant
Primary Location: 2550 Bending Branch Way, Allen, Texas, 75013
Job Summary
Provide administrative support to a department or division, assisting with projects, programs, and special events.
Essential Duties & Responsibilities
- Process, maintain, and verify data, records, files, and databases related to department/division operations, reporting discrepancies to the director and making corrections as needed.
- Assist with department/division reports, projects, special events, ceremonies, receptions, and course scheduling.
- Greet office visitors, answer telephones, and respond to requests from staff, faculty, students, and other departments.
- Collect, compile, and disseminate data, creating and distributing reports.
- Maintain accounting records for accounts payable, accounts receivable, check requests, and budgets.
- Receive, prepare, sort, and classify correspondence, training guides, notices, brochures, and other documents.
- Establish systems to track and maintain department/division files, records, and paperwork efficiently.
- Schedule appointments, meetings, and classroom visits for the department/division head.
- Assist in purchasing office supplies and equipment in alignment with department/division policies.
- May scan and file class grades by department and instructor.
- May attend meetings to record and prepare minutes, compiling and distributing related reports or board packets.
Supplemental Functions:
- Perform other duties as assigned to uphold College standards, policies, procedures, and Core Values.
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Knowledge, Skills & Abilities
Required:
- Intermediate Microsoft Office knowledge
- Good understanding of bookkeeping/accounting
- Familiarity with department/division policies, procedures, and programs, as well as external agency protocols
- Department/division systems, equipment, and supplies knowledge
- Degree adviser software experience (e.g., issuing degree audits) if relevant
- Strong organizational, proofreading, and creativity skills
- Excellent interpersonal and customer service abilities
- Collaboration, conflict management, and problem-solving skills
- Ability to multitask, work independently, and meet deadlines under pressure
- Proficiency with department-specific software and systems
- Excellent attention to detail, confidentiality, and accuracy in maintaining records
- Advanced computer applications and peripherals fluency
Physical Demands & Work Environment
- Sedentary work (up to 10 lbs force occasionally, negligible force frequently/constantly)
- Primarily sitting-based, with some walking, standing, and repetitive motions
- Minimal physical effort; office environment with rare exposure to unpleasant conditions
Requirements
Education
- Associate degree from an accredited institution (required)
- Or
- High school diploma/GED + 4 years of administrative office experience
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Experience
- 2 years of administrative office experience (minimum)
- Equivalency based on different education/experience combinations
Security & Fair Labor Compliance
- Security-Sensitive Position: Criminal background check required.
- Fair Labor Standards Act designation (exempt/non-exempt) applies.
- Reasonable accommodations provided for disabilities where applicable.
Note: This description is not exhaustive. Duties may evolve with organizational needs.
Compensation & Application Details
- Employment Type: Full-Time
- Salary Range: $37,465.00 – $46,831.50 (based on experience)
- Deadline: 07/17/2026
Application Deadline: 12:00 AM (UTC+5:30) on the listed date.
Application notes omitted for brevity (see original for full disclaimers).
About Collin College
Collin College is an Equal Opportunity Employer, affirming non-discrimination on any protected characteristic. Accolades include recognition as one of the Great Colleges to Work For and a DFW Metroplex "Best Companies to Work For."
Culture & Benefits
- Culture: Commitment to innovation, growth, and career support.
- Competitive Benefits: Explore our offerings (below).
- Diversity & Inclusion: Actively promotes equal opportunity and accommodations.
Stay updated or for assistance: 📞 (972) 985-3783 ✉️ hrinfo@collin.edu
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