AstraZeneca
Administrative Coordinator
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Position: Administration Coordinator
Location: DISC, Cambridge (Hybrid Working 3 days per week)
Duration: 10 months
Inside IR35
This is an exciting opportunity for you to take on a challenging, proactive, and varied role within the Haematology Clinical Operations team on a one-year fixed term contract. As an Administration Coordinator, you will provide administrative or secretarial services to the senior team, coordinating complex meetings, off-site events, diary arrangements and travel in line with AZ policy. You will be responsible for coordinating, collating and communicating information at the detailed level, possibly of a technical or statistical nature. You will also reconcile figures or information from various sources, ensuring completeness and accuracy, and follow-up on discrepancies.
Responsibilities Include:
- Delivering full PA support to the VP of Haematology Clinical Operations, with a strong focus on complex calendar management, while also providing PA support to the Clinical Operations Leadership Team
- Working independently and pro-actively to resolve issues and challenges relating to administrative requests
- Performing administrative tasks using independent judgement and discretion
- Providing end-to-end meeting support for key Haematology Clinical Operations meetings, including agenda circulation, presenter alignment, and central collation of presentations, minutes, and recordings
- Effectively coordinate and collaborate with other Administrative Assistants within Haematology on cross-functional and cross-organizational meetings / events / processes, including across multiple international time zones
- Extensive and proactive planning of travel arrangements, including flights, accommodation, airport transportation, car bookings, trains etc
- Collating and processing of expense claims within set timelines and ensuring compliance with the expenses policy
- Organising internal/external meetings including room bookings and catering arrangements, coordinating global video calls
- Oversee new starters and leavers, completing all related on/off boarding tasks, and keep distribution lists current
- Delivering administrative support across the department as required
- Support continuous improvement of administrative processes, using digital tools and best practice to improve team efficiency and ways of working
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Skills Required
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- Proven experience of providing full PA/administrative support at a senior level
- Excellent time management, organisational and communication skills
- Flexible, adaptable, and highly collaborative
- Ability to manage multiple tasks simultaneously and effectively
- Able to work independently and as part of a team
- Knowledge of Microsoft Outlook, SharePoint, Teams, Excel and PowerPoint
Closing Date for Applications
Wed 22nd July
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