G3 Systems Ltd
Administrative / Document Control
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Administrative / Document Control
Location: RAF Mildenhall, Suffolk (Site Based)
Salary: Starting from £30,000 (dependent upon qualifications, experience, and security clearance)
About G3 Systems
G3 Systems Ltd is a specialist provider of deployable infrastructure, engineering, construction, and operational support solutions, delivering complex programmes for defence, government, and commercial clients throughout the UK and internationally. We are recognized for delivering high-quality engineering and infrastructure projects in secure and demanding operational environments.
We are seeking a highly organized Administrative / Document Control professional to support United States Air Force infrastructure programmes based at RAF Mildenhall. This role is fundamental to maintaining accurate project documentation, supporting programme administration, and ensuring information is managed in accordance with contractual, quality, and security requirements.
The Role
G3 Systems is seeking an organized and detail-oriented Administrative / Document Controller to support a major United States Air Force programme at RAF Mildenhall. Working within the Programme Management Office (PMO), you will be responsible for maintaining project documentation, coordinating document control activities, and ensuring accurate reporting across engineering and construction programmes.
The successful candidate will ensure project records are maintained in accordance with contractual requirements, supporting the timely delivery of weekly reports, technical documentation, and customer deliverables.
This role is fundamental in maintaining programme governance, audit readiness, and document compliance.
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Key Responsibilities
- Maintain electronic and hard-copy project filing systems.
- Control engineering, project, and contractual documentation throughout the document lifecycle.
- Register, distribute, and archive project documents.
- Maintain document revision histories and version control.
- Produce and distribute weekly project reports and status updates.
- Support the preparation and submission of contractual deliverables.
- Maintain project registers, correspondence logs, and document trackers.
- Ensure documentation complies with customer quality and contractual requirements.
- Coordinate document reviews, approvals, and distribution.
- Prepare meeting packs and maintain action registers where required.
- Support project teams with administrative and reporting activities.
- Assist with audit preparation and records management.
- Liaise with Project Managers, Engineers, Commercial, and Quality teams to ensure documentation remains current and accurate.
About You
You will be an organized and detail-oriented professional with experience in document control, project administration, or technical administration within engineering, construction, or defence environments.
Essential
- Previous experience in document control, project administration, or technical administration.
- Excellent organizational skills and attention to detail.
- Experience maintaining structured electronic filing systems.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
- Ability to manage multiple priorities while working to demanding deadlines.
Desirable
- Experience within engineering, construction, infrastructure, or defence sectors.
- Knowledge of document management systems such as SharePoint, Aconex, Viewpoint, or Autodesk Construction Cloud.
- Familiarity with engineering drawings, technical documentation, and document revision control.
- Understanding of ISO 9001 quality management systems and document control processes.
- Experience supporting programme or project management teams.
- Existing BPSS, Security Check (SC), or higher security clearance, or the ability to obtain the appropriate clearance.
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What We Offer
- Competitive salary starting from £30,000 per annum, dependent upon experience.
- 37.5-hour working week.
- 25 days annual leave plus UK public holidays.
- Private Medical Insurance (BUPA).
- Life Assurance (3.5 times annual salary).
- Company Pension Scheme.
- Company Sick Pay.
- Salary Sacrifice Schemes, including Electric Vehicle and Cycle to Work.
- Employee Assistance Programme.
- Professional development and training opportunities.
- Opportunity to support high-profile United States Air Force infrastructure programmes in a collaborative and professional environment.
Security Requirements
This position is subject to successful pre-employment screening and will require the successful candidate to obtain and maintain the appropriate security clearance, which may include BPSS, Security Check (SC), and client-specific security requirements.
G3 Systems Ltd is an equal opportunities employer and welcomes applications from suitably qualified candidates regardless of age, disability, gender identity, marriage or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.
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