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Administrative Specialist I – Sales Management Support
Role Overview
The Administrative Specialist I provides comprehensive administrative and operational support as an integral member of the Sales Management Team. This is a senior, autonomous role, requiring sound judgement, discretion, and the ability to operate independently—while supporting senior leaders in business planning, reporting, and continuous improvement initiatives.
This role is designed as a development pathway, offering direct exposure to sales governance, forecasting, customer engagement preparation, and strategic decision-making to progress into broader sales management, operations, and commercial leadership roles.
Key Responsibilities
Executive & Business Administration
- Serve as an integrated member of the Sales Management Team, providing direct support to sales leadership.
- Attendance at Sales Management Team meetings, including:
- Preparation, documentation, action tracking, and follow-up.
- Support for senior-level correspondence, reports, presentations, agendas, and formal meeting minutes.
- Act as a trusted point of contact for internal and external stakeholders, handling sensitive and confidential information with discretion.
Diary, Meetings & Events Management
- Manage complex diaries and coordinate meetings across multiple countries internally and externally.
- Arrange travel, accommodation, venues, equipment, and catering for meetings, workshops, and sales events.
- Support the planning and delivery of:
- Sales conferences
- Leadership workshops
- Customer-facing events
Data, Reporting & Insights
- Collate, analyse, and interpret data from multiple sources to inform reporting and decision-making.
- Maintain and optimise YODA (Salesforce CRM), ensuring:
- Data quality
- Pipeline visibility
- Forecast accuracy
- Contribute to management reports, dashboards, and insight summaries using tools like:
- Excel
- Power BI
Business Planning, Budgeting & Compliance
- Support sales business planning activities, including:
- Action tracking
- Milestones and objectives
- Assist with:
- Budget tracking
- Cost monitoring
- Reporting of variances
- Identify and escalate non-compliance with policies, procedures, and governance requirements.
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Process Improvement, Projects & Coordination
- Provide best-practice guidance on:
- Administrative systems
- Documentation and processes
- Opportunities for improvement
- Coordinate:
- Onboarding activities
- Daily guidance for junior colleagues as required
- Lead and coordinate special projects on behalf of the Sales Management Team, from initiation to delivery, covering:
- UK and European operations
- Cross-functional collaboration with global stakeholders to plan, track, and report on:
- Progress
- Risks
- Dependencies
- Support global sales processes:
- Business marketing
- Market intelligence activities
- Ensuring alignment and effective information flow
- Contribute to the analysis, coordination, and communication of:
- Sales process improvements
- Marketing initiatives
- Market intelligence inputs
Travel & Flexibility
- Occasional travel required:
- UK and Europe (typically 2–3 nights per month, fully expensed)
- To support meetings, projects, and events.
Personal Attributes
- Self-starter, taking initiative and driving tasks to completion.
- Confident to work independently and in isolation under remote management, with minimal supervision.
- Comfortable operating in a hybrid or predominantly remote environment.
- Professional, reliable, and trusted, with a high degree of integrity and confidentiality.
- Skilled in managing complexity and working with varied, sometimes conflicting, information.
- Proactive, solutions-oriented, and adaptable, with curiosity for new tools and ways of working.
What You Can Expect
Benefits
- Salary: Level dependent on experience
- Staff Bonus scheme
- Pension (up to 12.5% company contribution)
- Healthcare benefits
- 25 days holiday (plus bank holidays) – increments based on tenure
- Permanent contract
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Work Arrangements
- Core hours: Monday to Thursday: 8:30 AM – 5:00 PM
- Friday: 8:30 AM – 4:30 PM
- Flexibility required to meet customer and business needs.
Location
- Primary base: Yokogawa offices in Runcorn
- Will require travel to customer sites and additional Yokogawa offices across the UK and Europe for meetings.
Background Checks
- Basic DBS, education verification, and employment checks to be carried out following offer confirmation.
About How We Work
Yokogawa is an award-winning provider of industrial automation, test and measurement, information systems, and industrial services, shaping a better future through advancements in energy transition, (bio)technology, AI, and industrial cybersecurity. Our mission aligns with the UN Sustainable Development Goals, utilising our strengths in measurement and connectivity.
Our Team Culture
- 18,000+ employees across 60+ countries, united by our global mission: "To co-innovate tomorrow."
- Seeking dynamic individuals who share our passion for technology and sustainability.
- Growth opportunities within a global culture valuing:
- Respect
- Value creation
- Collaboration
- Integrity
- Gratitude
Diversity, Equity & Inclusion
Yokogawa is an Equal Opportunity Employer, committed to a diverse, equitable, and inclusive culture. We actively recruit, develop, and promote individuals with varied backgrounds, including different:
- Experiences, knowledge, and thinking styles
- Cultural and socioeconomic perspectives
- Disabilities, sexual orientations, and identities
At Yokogawa, everyone belongs, contributes, succeeds, and reaches their full potential without discrimination on the basis of:
- Race, skin colour, age, sex, gender identity, sexual orientation, religion, national origin, disability, or any other circumstance.
"Are you being referred to one of our roles? If so, discuss our [Employee Referral Process] with your Yokohama connection!"
Yokogawa is leading in innovation—join us in driving progress.
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