EDGE Consulting Engineers
Administrative Office Assistant (12 Months Maternity Cover)
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About EDGE:
We’re a global civil, geo-environmental and structural engineering consultancy with offices in the UK, Australia, New Zealand, Malaysia, Vietnam, Dubai, and Spain.
We’re reshaping the world of engineering with creative designs, bespoke solutions, and innovative thinking. Being employee-owned, directed, and managed means we put everything into creating a workplace that allows our people to develop their careers, grow through targeted and relevant training, travel to our many locations, and be the best they can be.
Our employees not only help to shape the way we do things and how we deliver our services, but most importantly how we stay innovative. We value our employees’ opinions, enterprise, and out-of-the-box thinking and aren’t afraid to reward this.
Our employees are part of the EDGE family, and we fully support them in achieving their best potential.
If you thrive in a fast-paced environment and enjoy handling a diverse range of tasks, this could be the perfect opportunity for you. Join us on our journey.
Job description and responsibilities:
- Reporting: generate and prepare various reports.
- Invoicing: process incoming invoices and prepare the submission of outgoing invoices.
- Database management: maintain and update databases and records to ensure accuracy and completeness; implement data quality control measures to uphold data integrity.
- Meeting and event coordination: arrange and schedule meetings, ensuring all logistical requirements are met, and coordinate catering for meetings and events.
- Logistics coordination: make accommodation and transportation bookings; organise and coordinate Continuing Professional Development (CPD) sessions.
- Office equipment maintenance: oversee the maintenance and proper functioning of office equipment, and coordinate with external vendors for repairs and servicing.
- IT support: assist with setting up new laptops and workstations; troubleshoot and address basic IT-related issues in collaboration with the IT department.
- Customer service: address and respond to enquiries; manage incoming mail and distribute accordingly.
- Compliance: assist with the preparation of submissions for maintenance of various certifications.
- Other activities: necessary for the smooth running and development of the business.
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This is an office-based (M3 5BQ) job from Monday to Wednesday, with the possibility of working from home on Thursdays and Fridays.
Skills and experience needed:
- Proven experience in office administration or a related field.
- Excellent attention to detail and accuracy - will be tested during the interview.
- Strong organizational and multitasking skills.
- Proficient in Microsoft Office Suite, Google Suite, and database management - will be tested during the interview.
- Exceptional communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Knowledge of Xero accounting software - will be tested during the interview.
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Perks and benefits:
- Private health insurance.
- Health cash plan.
- Loyalty reward (1 extra leave day for reaching the milestones of 2, 5, and 8 years with the company – to come into effect from the following calendar year).
- 1 employer-supported volunteering day / corporate volunteering day every year.
Application process:
Email manchester@edgece.com or upload your CV at edgece.com/careers/
Benefits:
- Casual dress
- Cycle to work scheme
- Health & wellbeing programme
- Private medical insurance
Experience:
- Xero: 1 year (required)
- Administrative: 1 year (required)
Work authorisation:
- United Kingdom (required)
Work Location: Hybrid remote in Salford
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