Robert Half
Administrative Supervisor
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Administration Supervisor
Location: London
Hybrid: 3 days in office
Robert Half is partnering with a foreign bank in the city of London to find an Administration Supervisor.
The Role
As Administration Supervisor, you will oversee the day-to-day running of the administration function, ensuring high standards of service, governance and operational efficiency. You'll lead a small team, manage priorities across multiple workstreams, and act as a trusted point of contact for senior leadership.
This is a varied role offering exposure to executive support, supplier management, corporate governance, project coordination, and continuous process improvement.
Key Responsibilities
- Lead, mentor, and support a small administration team, allocating workloads and ensuring service excellence.
- Act as a key point of contact for senior leaders, providing high-quality administrative support and resolving operational issues.
- Oversee supplier and vendor management, including contracts, onboarding, invoice approvals, expense processing, and compliance.
- Ensure administrative activities are delivered in line with internal governance, policies, and regulatory requirements.
- Prepare management information (MI), reports, and presentations for senior stakeholders.
- Monitor budgets, administrative spend, and approval processes.
- Identify opportunities to improve processes, controls, and operational efficiency.
- Support business projects and coordinate administrative activities across departments.
- Maintain policies, procedures, and guidance documents, ensuring best practice is consistently followed.
- Build strong relationships with internal stakeholders and external suppliers.
- Provide cover for the Administration & Facilities Manager when required.
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About You
You'll be an experienced administration professional with previous team leadership experience and a proactive, solutions-focused approach.
You'll also have:
- Previous experience leading or supervising an administration team.
- Experience within a corporate, professional services, or financial services environment.
- Strong organizational skills with the ability to manage multiple priorities.
- Experience managing vendors, invoices, budgets, or office expenditure.
- Excellent stakeholder management and communication skills.
- Strong attention to detail with a commitment to quality and accuracy.
- A collaborative leadership style with the confidence to make decisions independently.
- Strong Microsoft Office skills, including Outlook, Excel, Word, and PowerPoint.
- An understanding of governance, compliance, and internal control processes.
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Desirable
- Qualification in Business Administration or a related discipline.
- Portuguese language skills (advantageous but not essential).
If you're an organised and people-focused leader who enjoys improving processes, supporting senior stakeholders, and delivering an exceptional administrative service, we'd love to hear from you.
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