VIVO Defence Services
Administrator-VIVO - Accommodation
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Job Req ID: 310485 Location: Salisbury, Wiltshire, SP4 8NR Contract Type: Full Time (Permanent) Working Hours: 40 hours per week (Monday to Friday, Office-Based, Larkhill)
Administrator – Accommodation Compliance Team
About VIVO
VIVO provides facilities management and accommodation maintenance for the UK military and its partners. What drives us? Experience + innovation, and ensuring customers and their families come first in everything we do.
Core Values
- Open
- Caring
- Agile
- Collaborative
The Opportunity
Are you a detail-oriented administrator who thrives in a fast-paced environment? We’re seeking a motivated and organised professional to join our Accommodation Compliance team—working with a close-knit group of five colleagues to deliver compliant accommodation upgrades.
This role offers a supportive, collaborative, and flexible working environment, with a rotating schedule:
- Option 1: 8:00 AM – 4:30 PM
- Option 2: 8:30 AM – 5:00 PM
Key Responsibilities
As the Administrator, your core tasks will include:
- Compliance and Data Management
- Maintain and update compliance records, certifications, and documentation.
- Raise and track remedial works and contractor quotations.
- Schedule BPSS clearances for compliance activities.
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Project and Workflow Support
- Ensure all project and asset information is accurate and up to date.
- Produce reports on compliance and project progress.
- Monitor workflow efficiency and adhere to deadlines.
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Stakeholder Coordination
- Collaborate closely with Asset Management, Compliance and Customer Experience teams.
- Engage directly with the Defence Infrastructure Organisation (DIO) and clients when required.
Key Skills & Requirements
Essential
- Proven administration or coordination experience in housing, property, maintenance, facilities management, or compliance.
- Exceptional ** organisational skills** with a sharp eye for detail.
- Rock-solid Microsoft Office expertise, particularly Excel for data management.
- Experience using Maximo or a similar asset management system (advantageous).
- Ability to juggle competing deadlines, prioritise tasks, and maintain accuracy under pressure.
- Strong communication skills and a professional, problem-solving mindset.
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Desirable
- Analytical mindset—confident in interpreting data, identifying gaps, and supporting decision-making.
- Proactive attitude—self-starter who takes ownership and adapts easily to evolving priorities.
- Team player mentality—enjoys collaborative problem-solving and client-facing interactions.
What’s in It for You?
At VIVO, we’re proud to:
- Support continued professional development and personal growth.
- Foster a valuing, inclusive culture where everyone thrives.
- Offer a structured role in a supportive team with clear impact on customer outcomes.
- Be a Disability Confident Leader, committed to flexible working and inclusive practices.
This is more than a job—it’s the chance to deliver shone excellence in a rewarding industry while shaping your long-term career.
VIVO Defence Services (A Serco & EQUANS joint venture). For security purposes, CVs submitted will be accessible only to VIVO, Serco, and EQUANS during recruitment.
Apply Now—let’s make a tangible difference in accommodation compliance and customer service together!
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