NEW VINE LIMITED
ALPHA & GROUPS MINISTRY COORDINATOR
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PURPOSE OF THE ROLE
The Alpha & Groups Ministry Coordinator plays a key role in helping people move from first encounter to meaningful belonging at St Aldates.
This role sits at the heart of two significant ministry pathways: Alpha and Groups.
Alpha is one of the primary ways people explore faith, encounter Jesus, and begin their journey into church life. Groups are one of the primary ways people build community, deepen discipleship, and grow in belonging.
These ministries are deeply connected.
Alpha often serves as the front door into community, and Groups are one of the primary places where faith is sustained, deepened and lived out.
This role exists to strengthen that journey.
The Alpha & Groups Ministry Coordinator reports to the Head of Groups and works in close partnership with the Alpha Lead to help create a clear and intentional pathway from Alpha into Groups and wider church community.
This is a ministry coordination role requiring ownership, strong relational intelligence, organisational excellence and the ability to think strategically whilst delivering practically.
About St Aldates
Our vision is to invite people to encounter Jesus, equip people to follow Jesus in every area of their lives, and envision people to transform their communities. We are excited about what God is doing in our midst. We are seeing people come to faith in Jesus on a weekly basis, and we are pioneering new ways of discipling people to make a difference in every area of their lives. As a city-centre church with a congregation of 1600+, we have hundreds of volunteer leaders and teams across our ministries, leading Aldates Groups, Alpha, student ministry, Aldates Kids and Youth. We have four services every Sunday, one of which is broadcast live. Our staff team consists of 40+ Ministry and Operations leaders. In addition, the School of Ministry recruits 10-12 students annually who work alongside Ministry leaders.
Key Tasks And Responsibilities
Groups Ministry
The Alpha & Groups Ministry Coordinator will support the ongoing health and growth of the Groups ministry by helping people connect into meaningful community and supporting the systems and relationships that sustain it.
Connection & Onboarding
- Facilitate the process of connecting people into Groups
- Follow up with those exploring Groups
- Help identify suitable Groups for individuals based on stage of life, location and community fit
- Support smooth onboarding into Groups and community life
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Groups Systems & Administration
- Maintain and develop Groups systems, primarily through ChurchSuite
- Keep Group leader and Group information accurate and up to date
- Track Group availability and capacity
- Develop and improve systems to support effective connection into Groups
Group Leader Support
- Act as a key point of contact for Group leaders
- Support communication with Group leaders
- Help coordinate Group leader gatherings and training opportunities
- Support the organisational health of the Groups ministry
Community Immersion & Relational Connection
This role requires deep immersion in the life of the church.
The Post Holder Will
- build strong awareness of Group leaders and community dynamics
- understand the relational ecosystem of the church
- help people make meaningful relational connections
- identify where people may best belong
Alpha Ministry
The Alpha & Groups Ministry Coordinator will work closely alongside the Alpha Lead to support and strengthen the operational and relational delivery of Alpha.
Alpha Coordination & Delivery
- Coordinate the planning and delivery of Alpha courses from preparation through to follow-up
- Manage Alpha registrations, guest communications, table allocations and attendance tracking
- Maintain effective systems and accurate records through ChurchSuite and other relevant tools
- Ensure all practical arrangements for Alpha sessions are in place, including hospitality, room setup, resources and logistics
- Coordinate communication across teams supporting Alpha, including welcome, hospitality, prayer, production and events
- Support Alpha weekends, Alpha Saturdays and Alpha Sundays
Partnership with the Alpha Lead
The post holder will act as a trusted operational right-hand to the Alpha Lead by:
- helping translate vision into practical delivery
- supporting planning and strategic conversations
- identifying opportunities for growth and improvement
- carrying substantial ownership of operational delivery
- supporting both practical and strategic aspects of the ministry
Volunteer Coordination
- Support recruitment, onboarding and scheduling of Alpha volunteers
- Coordinate rotas and volunteer communication
- Help create a healthy and supported volunteer culture
- Assist in volunteer training and development
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Guest Journey & Integration
- Help ensure Alpha guests feel welcomed, known and connected
- Build strong follow-up pathways after Alpha
- Support transition from Alpha into Groups and wider church life
- Help identify next steps for guests exploring faith and community
Sunday Ministry Presence
Sunday presence is a core and intentional part of this role.
The Alpha & Groups Ministry Coordinator will serve as a visible and relational presence on Sundays to help strengthen the connection between Sunday gatherings and weekday discipleship pathways.
This Includes
- welcoming and connecting with new people
- helping identify next steps into Alpha and Groups
- following up key conversations
- building relationships across the congregation
- supporting Alpha Sundays and Group integration
- helping people move from attending church to belonging in community
Teamwork & Collaboration
- Work closely with the Head of Groups and Alpha Lead to ensure aligned ministry vision and effective delivery
- Collaborate with Operations, Events, Creative and Communications teams
- Participate fully in staff prayer rhythms, meetings and wider church life
- Support wider ministry needs of the church where required
Person Specification
Essential Criteria
- A committed Christian aligned with the vision and values of St Aldates Church
- A passion for evangelism, discipleship and community-building
- Strong organisational skills and excellent attention to detail
- Excellent verbal and written communication skills
- Strong relational intelligence and warmth
- Ability to build trust quickly with guests, volunteers and leaders
- High initiative and ownership
- Ability to think strategically whilst delivering operationally
- Strong pastoral awareness and relational discernment
- Ability to manage multiple moving parts simultaneously
- Confidence using digital systems, including ChurchSuite
- A proactive, adaptable and servant-hearted attitude
- Willingness to work Sundays, evenings and occasional weekends
Desirable Criteria
- Experience supporting or leading Alpha International
- Experience in small groups ministry
- Experience in volunteer coordination
- Experience in church systems and CRM platforms
- Experience in hospitality, event planning or pastoral ministry
- Experience working in a church staff team
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