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Apprentice Administration Assistant
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This is a great opportunity to become part of a welcoming and professional Admin Team, projecting a friendly face as front of house in our unique school. Everyone at GHA places the well-being of children at its heart and you will be part of a forward thinking, dedicated team with real scope for career progression for the right person.
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
- Reception and telephone duties including greeting visitors
- Provide general administrative support including filing, the use of various computerised systems, printing and scanning
- Assist in the recording and maintenance of attendance registers
- Receiving incoming goods and checking against orders
- Record information including school lunches and student records
- Liaise with parents as directed regarding issues relating to individual pupils, including investigating absences
- Handling cash in line with the school’s finance policy, which may include collecting money from pupils and parents
- To input data onto computerised systems as required including Arbor, our school Management Information System
Where you'll work
Gosberton House Academy
Westhorpe Road
Gosberton
Spalding
PE11 4EW
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
UNIVERSITY ACADEMY HOLBEACH
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
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Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
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Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
Training will take place at Gosberton House Academy. Your trainer will visit you every 4-6 weeks
Essential qualifications
- GCSE in:
- English (grade 4)
- Maths (grade 4)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Other requirements
You will be required to pass an enhanced DBS check
Gosberton House is a specialist primary academy mainly for children with an Autistic Spectrum Disorder, with a number of places for children with additional needs including learning, communication, sensory and social needs.
Our children are at the centre of everything we do and we work closely with parents and carers to ensure that we give the children every chance to develop their interests, independence and confidence. We work within the National Autistic Society’s SPELL approach to ensure that our children feel safe and secure, and that their sensory needs as well as their academic, social and emotional needs are supported throughout their time with us.
https://www.gosberton-house.lincs.sch.uk/ (opens in new tab)
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
This could lead to a permanent position after successful completion of the apprenticeship
The contact for this apprenticeship is:
UNIVERSITY ACADEMY HOLBEACH
Maddy Austen
maddy.austen@uolat.co.uk
01406423042
The reference code for this apprenticeship is VAC2000039859.
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