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Apprentice Business Administrator Assistant
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About the Role
This is a fantastic opportunity to join a friendly, professional, and growing healthcare recruitment company. Aqua Healthcare is looking for an enthusiastic Apprentice Business Administrator Assistant to join the team and provide essential administrative support to the Head of Operations and wider business.
This role would suit someone who is organised, confident communicating with others, and keen to build a long-term career within a professional office environment. You will gain valuable experience across a range of administrative duties, with the opportunity to develop and take on more responsibility as you progress.
Responsibilities
As an Apprentice Business Administrator Assistant, your responsibilities will include:
- Providing administrative support to the Head of Operations and wider team.
- Supporting with general office administration and day-to-day business tasks.
- Managing emails, documents, and records accurately.
- Updating spreadsheets and maintaining organised systems.
- Supporting with diary management, scheduling, and arranging meetings.
- Assisting with booking company events, social activities, and team activities.
- Providing PA-style support as you develop within the role.
- Supporting colleagues with administrative tasks when required.
- Communicating with internal teams and external contacts professionally.
- Taking ownership of tasks and helping ensure the smooth running of the office.
The role will be progressive, and as you develop your skills and confidence, additional responsibilities will be introduced.
Requirements
We are looking for someone who is:
- Friendly, approachable, and confident speaking with people.
- Organised with good attention to detail.
- Comfortable using computers and learning new systems.
- Able to communicate clearly both verbally and in writing.
- Reliable and willing to learn.
- A team player with a positive attitude.
- Keen to build a career within administration and business support.
- Excellent maths/number skills
Strong maths skills are important for this role, along with good communication skills, as you will be working closely with a friendly and outgoing team.
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Course Contents
Skilled in the use of multiple IT packages and systems relevant to the organisation in order to:
- Write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages.
- Able to choose the most appropriate IT solution to suit the business problem.
- Able to update and review databases, record information, and produce data analysis where required.
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Produces accurate records and documents including:
- Emails, letters, files, payments, reports, and proposals.
- Makes recommendations for improvements and present solutions to management.
- Drafts correspondence, writes reports, and able to review others' work.
- Maintains records and files, handles confidential information in compliance with the organisation's procedures.
- Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement:
- Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way.
- Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation:
- Demonstrates ability to influence and challenge appropriately.
- Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing, or on digital platforms:
- Uses the most appropriate channels to communicate effectively.
- Demonstrates agility and confidence in communications, carrying authority appropriately.
- Understands and applies social media solutions appropriately.
- Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard:
- Demonstrates the necessary level of expertise required to complete tasks and applies themselves to continuously improve their work.
- Is able to review processes autonomously and make suggestions for improvements.
- Shares administrative best-practice across the organisation, e.g., coaches others to perform tasks correctly.
- Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities, and time in order to successfully meet deadlines:
- Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace.
- Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g., impact on clients, suppliers, other parts of the organisation).
- Manages resources, e.g., equipment or facilities.
- Organises meetings and events, takes minutes during meetings, and creates action logs as appropriate.
- Takes responsibility for logistics, e.g., travel and accommodation.
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Uses relevant project management principles and tools to scope, plan, monitor, and report:
- Plans required resources to successfully deliver projects.
- Undertakes and leads projects as and when required.
Full training will be given leading to a recognised Apprenticeship Standard as a Business Administrator Level 3.
- On-the-job training will be delivered by the employer with the training provider support.
- Off-the-job training will be delivered by the training provider in partnership with the employer.
- You will also complete the Functional Skills in maths and English up to and including Level 2 (if you already do not hold the equivalent).
Essential Qualifications
- GCSE in:
- English (grade 4-9 or A*-C)
- Maths (grade 4-9 or A*-C)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Other Requirements
- We are located a very short walking distance from Liverpool Street Station.
- Numerous incentives and regular team social events, which includes top London restaurants, bars, and other activities.
- Bespoke 1-2-1 training and ongoing support from our senior management.
- Guaranteed salary increase once you have completed your apprenticeship.
Aqua is a leading provider in healthcare recruitment. We supply various clinical and non-clinical staff both salaried and locum to various settings across the United Kingdom. We deal with a wide range of settings in the public and private sector. Our comprehensive understanding of healthcare recruitment gives us an unrivalled, first-class appreciation of the demands and pressures of the modern-day industry. Our specialist consultants provide a bespoke service to both our candidates and clients to insure the best possible care for patients.
Your earnings can increase over time with an apprenticeship. Full-time position at the end of the apprenticeship with the opportunity to progress within the organisation.
Contact Information
The contact for this apprenticeship is:
- DAVIDSON TRAINING UK LIMITED
- GEMMA BARR
- gemmabarr@davidsontraining.com
- 07399 586723
The reference code for this apprenticeship is VAC2000042632.
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