Business Administration Apprentice

This is an exciting opportunity to begin your career in Business Administration while gaining valuable experience within a busy Buying Department in the Groundworks Construction Industry. As a Business Administration Apprentice, you will provide day-to-day administrative support across the business, with a particular focus on Buying.

What You'll Do at Work

• Provide day-to-day administrative support to the Buying Department.
• Shadow Senior Buyers to gain an understanding of procurement processes, including obtaining quotations, sourcing materials and placing orders based on completed take-offs.
• Assist with general administrative duties including document management, filing, data entry and maintaining project records.
• Develop an understanding of supplier relationships and material procurement within the construction industry.
• Spend time within the Health & Safety Department to gain knowledge of basic construction health and safety legislation, company procedures and site compliance requirements.
• Support the wider business with administrative tasks as required.

Where You'll Work

Unit 6-7, H2o Business Units
Lake View Drive, Annesley
Nottingham
NG15 0HT

Training Details

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training Provider

WEST NOTTINGHAMSHIRE COLLEGE

Training Course

Business administrator (level 3)

What You'll Learn

Course Contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.