Job Description: Video Production Apprentice at Bigtank

An exciting opportunity has arisen for an apprentice to support Bigtank with their video productions, whilst also learning project management skills.

You will be supporting our team of warm and friendly script writers, video directors, story producers, video editors, and animators in a fast-paced, commercially relevant production company.

We care a lot at Bigtank, treating our crew, our clients, and their brands with the care and attention we would like to receive ourselves.

Learning

The teaching is delivered at Burnley College on a day release basis. Key learning areas include:

• Project governance and lifecycle – understanding project phases, controls and methodologies.
• Planning and scheduling – creating plans, managing timelines, resources and dependencies.
• Risk and issue management – identifying, assessing and mitigating project risks.
• Budget and cost control – monitoring project finances and reporting on performance.
• Stakeholder management – engaging with clients, suppliers, sponsors and team members.
• Communication and reporting – producing project documentation, updates and presentations.
• Teamworking and leadership support – coordinating activities and supporting project teams.
• Quality management – ensuring project outputs meet agreed standards.
• Change control – managing project changes and their impact.
• Professional behaviours – organisation, problem-solving, ethics, continuous improvement and effective working practices.

Tasks and Responsibilities

The coordinator supports the producer in all areas; they are the liaison between client, production and post-production teams, and finance.

The overarching responsibility is seeing the production runs smoothly, all pertinent information is obtained and shared with the relevant parties, deadlines are set and monitored, relevant bookings and purchases are made.

Typical tasks and duties:

• Calendar - Add meeting and filming dates.
• Job cards – Overview of all key information relating to the project.
• Shared drive – Organise and update client-specific folder in the shared drive – save all documents to this folder.
• Bookings - Book hotels, freelancers, hires, travel.
• Client liaison – emails and calls - inbound and outbound queries, arrange dates, logistics/locations, RAMS and insurance.
• Finance - Share details of budget and costs.
• Post-production – Liaison between post and client, schedule and monitor timely delivery.

Course Contents

• Use project monitoring and reporting techniques to track, interpret and report on performance.
• Manage and engage with stakeholders.
• Influence and negotiate with others to create a positive outcome for the project.
• Resolve conflict as and when required with stakeholders within limits of responsibility.
• Adapt communications to different stakeholders.
• Communicate and support the project vision, to ensure buy in to the project objectives.
• Collate and analyse information and provide input to support negotiations relating to project objectives.
• Monitor and analyse project budgets.
• Review and provide feedback on a project business case to ensure the project remains valid.
• Apply change control processes to support the management of project scope.
• Evaluate an integrated project management plan to provide recommendations on areas for improvement.
• Prepare, monitor, and schedule activities that contribute to the delivery of the overall project schedule and objectives.
• Evaluate and make recommendations on the risk management plan to threats to delivery and recommend solutions.
• Identify and monitor project risks and issues; and plan and implement responses to them.
• Deliver a Quality Management Plan which contributes to quality control processes.
• Use an organisation’s continual improvement process including lessons learned to improve performance.
• Support the preparation or maintenance of a resource management plan for project activities.
• Work with stakeholders to deliver the project.
• Use digital tools and software to meet project objectives for example research, collaboration, presentations, and resolution of problems.
• Provide underpinning data to support the written submission through the governance process.
• Work within the approved project budget.
• Ensure that integrated schedules support critical path analysis, interface management, resource forecasting and risk management.
• Apply relevant legislation, regulations, codes of practice, and ethical guidance where appropriate to their work.
• Use data to inform decisions on actions to take to mitigate risks on project.
• Use configuration management and change control to schedule and maintain projects.
• Manages resources through the project lifecycle.
• Use project monitoring and reporting techniques to track, interpret and report on performance.
• Manage and engage with stakeholders.
• Influence and negotiate with others to create a positive outcome for the project.
• Resolve conflict as and when required with stakeholders within limits of responsibility.
• Adapt communications to different stakeholders.
• Communicate and support the project vision, to ensure buy in to the project objectives.
• Collate and analyse information and provide input to support negotiations relating to project objectives.
• Monitor and analyse project budgets.
• Review and provide feedback on a project business case to ensure the project remains valid.
• Apply change control processes to support the management of project scope.
• Evaluate an integrated project management plan to provide recommendations on areas for improvement.
• Prepare, monitor, and schedule activities that contribute to the delivery of the overall project schedule and objectives.
• Evaluate and make recommendations on the risk management plan to threats to delivery and recommend solutions.
• Identify and monitor project risks and issues; and plan and implement responses to them.
• Deliver a Quality Management Plan which contributes to quality control processes.
• Use an organisation’s continual improvement process including lessons learned to improve performance.
• Support the preparation or maintenance of a resource management plan for project activities.
• Work with stakeholders to deliver the project.
• Use digital tools and software to meet project objectives for example research, collaboration, presentations, and resolution of problems.
• Provide underpinning data to support the written submission through the governance process.
• Work within the approved project budget.
• Ensure that integrated schedules support critical path analysis, interface management, resource forecasting and risk management.
• Apply relevant legislation, regulations, codes of practice, and ethical guidance where appropriate to their work.
• Use data to inform decisions on actions to take to mitigate risks on project.
• Use configuration management and change control to schedule and maintain projects.
• Manages resources through the project lifecycle.