UK Ministry of Defence
Army - Information Management
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Blandford Camp, DT11 8RH
We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance, while ensuring you deliver your outcomes effectively and efficiently – we expect you to know where to be to have the most impact, balancing your individual needs with that of your team and the organisation. However, recognising the benefits of face to face working, especially for new joiners, there is an expectation that you would be in the office at least 60% of the time (3 days a week).
Job Summary
13 Signal Regiment provides UK Armed Forces with specialist ‘through-life’ technical support and assurance to deployable information and communication services in order to facilitate information exploitation and the ultimate attainment of information superiority, managing the delivery of Information Management (IM) support services for 13 Signal Regiment, the post is critical to managing IM for a Defence Cyber Operations focused organisation.
This position is advertised at 37 hours per week.
Job Description
As an Information Management Officer, you will act as the focal point for information management, ensuring effective governance, security, and administration of digital information systems across the organisation. You will be responsible for the development and maintenance of SharePoint and Teams environments, supporting electronic working practices, managing user access permissions, delivering information management training, and providing technical support for hardware and software requirements. You will work closely with stakeholders to improve collaboration tools, protect business critical information, and ensure compliance with MOD policies, legislation, and information security standards.
Key Role Responsibilities:
- Information Management Focal Point.
- MODNET Developer and Administrator, Build, control and maintain all 13 Signal Regiment (SR) SharePoint Online sites, maintain supporting documents in support of SPOL structure.
- Teams Owner and administrator of all 13 SR Team sites.
- SharePoint sites continuous development, to improve users work areas.
- Produce Information Management Working Group Presentation slides and Record of Actions and Decisions.
- Shared Services Group Mailbox Administrator, permission settings to protect and assure 13SR business critical data.
- Primary Authorised Requester, observing legislation and governance for email addresses.
- Local Security Officer, password resets.
- Information Management and security training focal point.
- Aid staff to use Electronic Working Practices.
- Continuous support for all spare/pooled hardware, ensure software updates are observed.
- One Page Business Case administrator for hardware/software requests.
- Provide direction to the Central Hub and deal with any issues raised by them and more complex requests to ensure a high quality of service is maintained.
Person specification
Essential Skills Required:
Information Management & Governance
Knowledge of information management principles, data protection, records management, and security procedures.
SharePoint and Microsoft 365 Administration
Ability to develop, maintain, and administer SharePoint sites, Teams environments, user permissions, and collaborative workspaces.
Digital and Technical Support
Experience supporting users with hardware, software, account administration, password resets, and electronic working practices.
Communication and Stakeholder Engagement
Strong ability to explain technical information clearly, deliver training, produce presentations, and provide guidance to staff at all levels.
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Problem Solving and Continuous Improvement
Ability to identify issues, implement solutions, improve digital services, and drive efficiencies through enhanced information management processes.
Behaviours
We'll assess you against these behaviours during the selection process:
- Managing a Quality Service
- Changing and Improving
- Delivering at Pace
- Making Effective Decisions
Salary and Benefits
Alongside your salary of £30,740, Ministry of Defence contributes £8,905 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).
The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
Other Benefits For Army Civil Servants Include:
- 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
- Highly competitive pension scheme
- Personal and professional development of skills
- Alternative working patterns for many roles
- Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
- Enhanced parental and adoption leave
- 6 days special leave per year which can be used for volunteering activities
- Learning and Development
- Pension contribution: 28.97%
We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.
A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
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Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
At application stage you will be assessed against the following:
- Personal Statement - of no more than 500 words detailing how you meet the essential skills criteria
- Behaviour - Managing a Quality Service
Where a large number of applications are received, an initial sift will be conducted based on the evidence you provide in support of Managing a Quality Service.
The remaining element will only be reviewed if you are successful at this initial sift.
At interview stage you will be assessed against the following:
- Behaviour - Changing & Improving
- Behaviour - Making Effective Decisions
- Behaviour - Delivering at Pace
- Behaviour - Managing a Quality Service
Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed and will be held in person. We endeavour to keep to these time frames, but these are subject to change around business needs.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
There may be occasions where it is not practicable or appropriate to interview all DCS candidates that meet the minimum criteria for the job. For example, in certain recruitment situations such as a high volume of applications, seasonal demand, or peak periods, the employer may wish to limit the overall number of interviews offered to both DCS and non-DCS applicants.
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that
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