UK Ministry of Defence
Army - Military Secretariat Staff Officer
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Imjin Barracks, GL3 1HW
Job Summary
The Ministry of Defence, Civil Service workforce is diverse, with many different functions and professions ranging from cyber and digital transformation, police officers, security guards, trainers, human resources, teachers, psychologists, storekeepers, and policy secretariat staff to support the British Army.
HQ ARRC (Allied Rapid Reaction Corps) sits within the Field Army structure which is part of the Army a major part of the MOD. HQ ARRC provides NATO with a rapidly deployable, flexible HQ that can act as a Joint, Land or Corps HQ for operations and crisis response. Its multi-national ethos, combination of cultures and innovation, strong professional reputation in NATO and proven track record in interoperability are unique among its High Readiness Force (Land) peers.
This position is advertised at 37 hours per week.
Job Description
Key responsibilities:
- Line Management responsibility for x1 Administrative Officer.
- Provision of Military Secretariat (MS) and support to MS Principle Staff Officer for the management of MS across HQ Allied Rapid Reaction Corps (ARRC) Corp Troops Staff Element (CTSE) and subordinate formations.
- Assist the Principle Military Secretariat formation officer in providing policy direction and advice for all CTSE (Corps Troops Staff Element).
- Providing support to all reporting and subject officers.
- Responsible for the implementation of policy and assurance of reports in line with published Army Personnel Centre timelines.
- Assist in the provision of MS guidance, advice and management of all Appraisal reports for CTSE.
- Assist with the coordination of CTSE UK Job Specification reviews and Job Advertisements for assignment boarding.
- Manage the skills on boarding process for all Job Specifications.
- Support the Principle CTSE MS officer for all Command earning officer boards and Honours and Awards screening boards.
- Assist with CTSE UK establishment issues specifically UK post prioritisation for CTSE and formation units.
Please note: Once in post, you must attend a 5 day long residential course in Glasgow.
Person specification
We are seeking a highly motivated and detail-oriented personnel manager to join our dynamic team. The ideal candidate will have a strong background in HR with a focus on personnel and the ability to apply and follow policy.
Essential Skills Required
- Previous experience of working in a Human Resources or a Business Management role
- Enthusiastic and organised and able to coordinate a wide range of activities
- Comfortable working with data, adhering to policy and be willing to adapt to changing priorities
- Effective written and verbal communication skills and display a positive and professional attitude
- Organisational skills with an eye for detail and the ability to work to strict deadlines, demonstrating an ability to prioritise workload
- The ability to engage and communicate with colleagues and stakeholders at all levels, always maintaining professionalism
- Experience in adhering to, and utilising policy to problem solve
- Be an adaptable team player, with experience of working collaboratively, but comfortable when working alone, with minimal direction
- Microsoft Office experience, Word, Outlook, Excel and PowerPoint
Behaviours
We'll assess you against these behaviours during the selection process:
- Making Effective Decisions
- Communicating and Influencing
- Managing a Quality Service
- Working Together
We only ask for evidence of these behaviours on your application form:
- Making Effective Decisions
- Communicating and Influencing
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Alongside your salary of £30,740, Ministry of Defence contributes £8,905 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).
The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
Other Benefits For Army Civil Servants Include
- 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
- Highly competitive pension scheme
- Personal and professional development of skills
- Alternative working patterns for many roles
- Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
- Enhanced parental and adoption leave
- 6 days special leave per year which can be used for volunteering activities
- Learning and Development
- Subsidised on site Gym
- Local restaurant facilities
- Free Car parking
We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.
A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.
Where business needs allow, some roles may be suitable for a combination of office and working from home as part of a non-contractual hybrid working arrangement. All office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to site capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD workplace, will also count towards this level of office attendance. Applicants can request further information regarding how this and other flexible working arrangements may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
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MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Candidates will be required to provide a statement of suitability in no more than 500 words demonstrating your skills and experience in line with the essential skills criteria
At sift, you will be assessed against your Statement of suitability and the following behaviours:
- Making Effective Decisions
- Communicating & Influencing
Where a large number of applications are received, an initial sift will be conducted based on the evidence you provide in support of Making Effective Decisions. The remaining evidence you have provided at application stage will only be reviewed if you are successful at this initial sift.
At interview, you will be assessed against the following behaviours:
- Manging a Quality Service
- Working Together
- Communicating & Influencing
Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed and will be held in person. We endeavour to keep to these time frames, but these are subject to change around business needs.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
There may be occasions where it is not practicable or appropriate to interview all DCS candidates that meet the minimum criteria for the job. For example, in certain recruitment situations such as a high volume of applications, seasonal demand, or peak periods, the employer may wish to limit the overall number of interviews offered to both DCS and non-DCS applicants.
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who
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